Executive Assistant

THE COMPANY Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members.

Job Type Full-time

Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do.

Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career!

• Health, Dental, Vision, and Life Insurance.
• 401K with company match.
• Paid Vacation, Holidays, and Sick Leave.
• Employee Assistance Program.
• Generous Employee Referral Program and more.

We seek a service-focused and highly organized Executive Administrative Assistant to support our Executive Leadership Team. In this role, you will provide high-level administrative assistance, complex scheduling, travel coordination, project management, and executive-level support to ensure seamless daily operations. You will work directly with the President & COO and other senior leaders, playing a pivotal role in driving the company's mission and values forward.

We are looking for a proactive, resourceful, and detail-oriented professional dedicated to fostering a service-first environment. You will manage dynamic schedules, coordinate high-visibility events, support onboarding and new hire processes, and liaise with internal and external stakeholders. Your ability to anticipate needs, stay organized, and deliver with precision will be instrumental in enhancing leadership effectiveness and organizational success.

• Provide proactive calendar management for the COO and senior leaders, including scheduling, conflict resolution, and anticipating needs.
• Coordinate and confirm meeting logistics across departments, regions, and time zones.
• Prepare meeting agendas, manage calendar communications, and ensure materials are sent out in advance.
• Lead calendar planning for recurring leadership meetings, annual summit planning, ad hoc meetings, and more.

• Book and manage complex domestic travel for several senior executives, including flights, hotels, ground transportation, and trip itineraries.
• Coordinate candidate and new hire travel logistics, ensuring a seamless interview and onboarding experience.
• Handle expense management reporting in the expense management system (SAP Concur), while proactively maintaining accurate expense records to meet deadlines.

• Act as a communication hub for the COO’s office, managing internal updates and follow-up communications.
• Provide timely status updates and ensure accountability on assigned action items.
• Draft and manage communications related to onboarding, internal training programs, and stakeholder outreach.

• Plan and execute both virtual and in-person events, including securing venues, managing hotel blocks, organizing catering, and distributing agendas.
• Coordinate and support team off-sites, quarterly meetings, and department retreats.
• Gather and prepare slides, presentations, and supporting documents for executive meetings.
• Capture meeting notes and manage post-meeting follow-up actions.

• Assist in the development of onboarding and training materials, including resource guides and program outlines.
• Track key project deliverables, coordinate timelines, and ensure accountability across departments.
• Handle ad hoc project requests, signature routing, and document management.