Administrative Assistant to Front Office

Administrative Assistant to the Front Office

Diocese of Phoenix Catholic Schools, Notre Dame Preparatory High School - Scottsdale, Arizona (Open in Google Maps)

Job : 5555894
Final date to receive applications: Posted until filled
Posted: Feb 25, 2026 7:00 AM (UTC)

Starting Date: Immediately

PURPOSE AND SCOPE: Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Flexibility, forward-thinking, and managing deadlines are critical for this role. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Reports to the head of the department.

The Administrative Assistant assists the Church and the school in the mission of evangelizing. The Administrative Assistant contributes to fostering the Catholic School culture by serving as a witness to students and to the community. By bearing witness to Christ, His Church and the teachings of our Catholic faith, the Administrative Assistant cooperates with Christ in the academic, spiritual, and social education of our high school students.

The Administrative Assistant leads, instructs, and utilizes effective pedagogy; obtains necessary academic certificates; participates in continual professional development; maintains detailed and accurate records as required by the school; and imparts a Catholic worldview through the curriculum. In addition to academic preparation, record-keeping and accountability, the Administrative Assistant, as a member of a “house” within Notre Dame Preparatory High School, serves as a mentor and campus minister to all students.

This position requires the ability to effectively communicate via phone and email; ensure that all duties are completed accurately and delivered with high quality and in a timely manner; flexibility, forward thinking and managing deadlines; and rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude are expected. New faculty and staff are provided with a mentoring program.

• This position provides administrative assistance to the Front Desk area for the School Administration and attendance. It also provides support to all current and prospective students and their families.
• Always maintain confidentiality of the Office and their documents.
• Performs clerical and administrative tasks required for efficient office administration such as filing, routing of messages, providing telephone and office coverage, and greeting visitors.
• Manage daily calendar and email correspondence.
• Works in collaboration with other administrative staff with regards to meeting setup, which could include registration, making copies, nametags and takedown of meetings. Ensuring that supplies are available.
• Ensures front office supply closet and faculty lounge is fully stocked and order supplies as needed.
• Copies teacher work orders as they come in.
• Maintain front office mail and faculty & staff mailboxes in lounge.
• Refill water in conference room and maintain conference room setup & technology.
• Performs other job-related functions as directed.
• Ability to work in a team environment and maintain good working relationships with all diocesans, parish and school staff.
• Able to articulate a clear understanding of the Catholic faith and to serve as a committed witness to its mission.
• Fill in for other administrative assistants on campus as needed such as sweep, sub-coordinator and attendance.
• Open and close front office during designated office hours.
• Performs any other job-related tasks deemed necessary and/or assigned by the supervisor.

• Proven administration or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office and Google Docs
• High…