Administrative Assistant

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Stock options plan
• Vision insurance

This role supports executive scheduling, reporting, travel coordination, data management, renewals, vendor coordination, and accounts receivable follow-up. The ideal candidate is detail-oriented, proactive, and ensures nothing falls through the cracks.

• Prepare recurring and ad hoc reports using Excel and CRM data
• Maintain CRM accuracy and generate basic reports
• Manage executive calendars and schedule meetings
• Prepare meeting materials and track action items
• Coordinate domestic travel arrangements
• Monitor aging reports and follow up on past‑due invoices
• Track and manage company licensing and insurance renewals and related documentation
• Coordinate with vendors, manage subscriptions, and maintain vendor records
• Maintain organized digital files and documentation
• Create materials and presentations using Canva

• 2+ years of administrative or executive support experience required
• Strong proficiency in Microsoft Excel required
• Experience working in a CRM system (Hub Spot, Salesforce, or similar)
• Experience using Canva for presentations or documents required
• Experience managing licensing renewals and/or vendor relationships
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Professional, dependable, and proactive
• Experience in fintech, commercial real estate, or lending is a plus.

$45,000 – $60,000 annually, based on experience.

• Growing fintech company in Scottsdale
• Direct exposure to leadership
• High-performance, collaborative culture
• Opportunity for long-term growth