Executive Assistant

Position Overview The Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative and organizational support while also serving as the operational backbone of our corporate office. This is a hands-on, highly visible role suited for a self-starter who thrives in a fast-paced, people-first environment and can wear many hats with professionalism and a positive attitude.

Key Responsibilities Executive Support Manage complex calendars, scheduling, and appointment coordination for the CEOScreen, prioritize, and respond to emails, calls, and correspondence on behalf of the CEO Prepare agendas, briefing materials, presentations, and reports for internal and external meetings

Coordinate occasional travel logistics for the CEO and executive team as needed, including flights, hotels, and ground transportation

Manage expense reporting, reconciliation, and budget tracking for the CEOAnticipate the needs of the CEO and proactively address them before they arise

Other duties as assigned by the CEO Leadership Team Support Coordinate and prepare materials for leadership team meetings, including agendas, pre-reads, and action item tracking

Support leadership team members with scheduling and ad hoc project coordination as directed by the CEOCommunication & Relationship Management Serve as a professional extension of the CEO, communicating with clients, partners, and staff on their behalf

Foster a positive, professional workplace environment consistent with our culture and core values

Build and maintain trusted relationships internally and externally

Exercise sound judgment about what requires leadership attention vs. what can be handled independently

Office Operations In support of broader operational needs, the Executive Assistant will also:

Oversee daily office functions including supplies, equipment, facilities coordination, and vendor relationships

Maintain organized filing systems, both physical and digital, in accordance with document management best practices

Coordinate leadership offsites and executive meetings; provide logistical support for company events and employee gatherings in partnership with the Culture Club Manage subscriptions, licenses, and vendor contracts

About P.B. Bell At P.B. Bell, our mission is:
Making lives and places better by developing, improving, and managing multifamily housing communities. Since 1976, we’ve been proudly creating exceptional living experiences throughout Arizona. Family-owned and based in Scottsdale, we bring creativity, integrity, accountability, and care into every community we touch while making sure we enjoy the ride along the way.

From clothing drives and food donations to neighborhood clean-up efforts, we believe in making our communities stronger and better for everyone. We’re also proud members of the Arizona Multihousing Association. [  for a listing of our communities.]Qualifications

Required3–5+ years of experience as an executive assistant or in a senior administrative role supporting C-level or senior executive leadership

Strong organizational and time management skills with the ability to manage competing priorities with minimal direction

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
Excellent written and verbal communication skills

Demonstrated discretion in handling sensitive and confidential information

Comfortable working directly with ownership and senior leadership

Ability to anticipate the needs of executives and proactively address them before they arise

High degree of emotional intelligence and professional maturity

Sound judgment about when to act independently and when to escalate

Preferred

Experience in real estate, property management, or professional services

Experience in a small to mid-size business environment

Experience with project coordination or supporting multiple stakeholders simultaneously

Associate’s or Bachelor’s degree in Business Administration or a related field

Benefits

Health, dental, and vision insurance

Paid time off and company holidays
401(k) with company match

Professional development support

Family-friendly, collaborative work environment

Equal Opportunity & AccommodationP.B. Bell Asset Management, Inc. is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process. If you require an accommodation to participate in the application or interview process, please contact Human Resources.
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