Administrator Sr

Executive Administrator – Senior Leadership Support

Scottsdale, AZ

Pay Estimated: $35.00 - $40.00/Hour

U.S. Citizenship is required by Federal Law.

Active Department of Defense TS/SCI security clearance required at time of hire.

• Provide comprehensive administrative support to Directors, Senior Managers, and organizations with 35 or more employees.
• Manage complex executive calendars, schedules, and meeting coordination to ensure efficient use of leadership time.
• Coordinate local, domestic, and international travel arrangements, including itineraries, reservations, travel documentation, and security‑related travel requirements.
• Prepare and process expense reports, time reporting, and associated administrative documentation.
• Organize and coordinate meetings, conferences, briefings, and leadership events.
• Maintain accurate records, correspondence, reports, and administrative documentation.
• Serve as a liaison between leadership, internal teams, and external stakeholders while maintaining professionalism and discretion.
• Support leadership priorities by proactively managing administrative details and resolving scheduling conflicts.
• Prepare, edit, proofread, and distribute written communications, presentations, reports, and briefing materials.
• Ensure strict adherence to confidentiality, security requirements, company policies, and administrative procedures.
• Utilize Microsoft Office applications and business systems to support daily operations and reporting requirements.
• Identify opportunities to improve administrative processes, efficiency, and workflow effectiveness, including leveraging AI‑enabled tools where appropriate.
• Support special projects and additional administrative responsibilities as assigned.

• U.S. Citizenship is required by Federal Law.
• Active Department of Defense TS/SCI clearance required at time of hire.
• High School Diploma or equivalent required.
• Minimum of 5 years of administrative or business experience, or minimum of 8 years of administrative or business experience.
• Experience providing executive‑level administrative support to Directors, Senior Managers, or equivalent leadership positions.
• Experience managing complex calendars, executive schedules, travel arrangements, meetings, and business operations support.
• Strong working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience coordinating local, domestic, and international travel while adhering to applicable security requirements.
• Strong organizational, time‑management, prioritization, and multitasking skills.
• Ability to handle highly sensitive and confidential information with professionalism and discretion.
• Excellent written and verbal communication skills, including document preparation, editing, proofreading, and correspondence management.

• Experience supporting executives within defense, aerospace, government, intelligence, or classified environments.
• Experience supporting organizations with large employee populations and complex operational requirements.
• Strong writing, editing, grammar, and business communication skills.
• Experience improving administrative processes and implementing operational efficiencies.
• Familiarity with AI‑enabled productivity tools and process improvement initiatives.
• Proven ability to build collaborative relationships and foster trust across leadership teams and stakeholders.

• Pre‑employment drug screening and background investigation required.
• Eligible for benefits, including medical and supplemental insurance, and a 401(k) plan.
• Final position level and pay will be based on experience.

Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.