Executive Assistant

Job Title

Executive Administrative Assistant

Onsemi is seeking a highly organized and proactive Executive Administrative Assistant to provide confidential and comprehensive support to a Vice President of a Business Division and their leadership team. In this role, you will be a critical partner, enabling executive efficiency through effective calendar management, operational coordination, and administrative excellence in a fast-paced, global environment.

Responsibilities include:

• Providing high-level, confidential administrative support to the VP of Business Division and leadership staff, ensuring seamless day-to-day operations
• Managing complex and dynamic executive calendars, optimizing scheduling efficiency and prioritizing critical business needs
• Coordinating domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport processing
• Preparing, reviewing, and submitting expense reports in compliance with company policies and timelines
• Planning and coordinating executive meetings, including agenda preparation, materials development, and follow-up actions
• Organizing and supporting internal and external meetings, including customer visits, conference room setup, and catering arrangements as required
• Acting as a primary point of contact for incoming communications (emails, calls, mail), ensuring timely responses and proper prioritization
• Maintaining and updating organizational charts, contact lists, and departmental records
• Managing TEAMS sites and supporting SharePoint access requests, content updates, and user permissions
• Supporting cross-functional coordination by liaising with internal stakeholders, leadership teams, and external partners
• Handling multiple projects simultaneously, ensuring timely execution and adherence to strict deadlines
• Assisting in purchase order creation, invoice tracking, and vendor coordination
• Managing office operations, including supply inventory, ordering, and workspace/seat assignments
• Coordinating IT equipment requests, onboarding/offboarding setup, and asset tracking
• Preparing documentation for international shipments, including compliance with Global Transfer Systems (GTS) requirements
• Driving process improvements to enhance administrative efficiency and effectiveness
• Maintaining the highest level of professionalism, confidentiality, and discretion at all times

Qualifications & Experience include:

• Bachelor's degree or equivalent relevant experience
• Minimum 7+ years of experience supporting senior leadership, including VP or C-level executives
• Proven experience managing complex calendars, travel logistics, and executive priorities in a fast-paced environment

Skills & Competencies include:

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools
• Strong organizational and time-management skills with exceptional attention to detail
• Ability to work independently with minimal supervision while maintaining high productivity
• Excellent problem-solving skills with a proactive, solution-oriented mindset
• Strong interpersonal and communication skills, with the ability to interact effectively across all levels of the organization
• High level of professionalism with a positive, approachable demeanor
• Ability to prioritize competing demands and manage multiple stakeholders simultaneously
• Adaptability and resilience in a rapidly changing, high-pressure environment
• Strong sense of ownership, accountability, and commitment to delivering results

Onsemi (Nasdaq: ON) is driving disruptive innovations to help build a better future. With a focus on automotive and industrial end-markets, the company is accelerating change in megatrends such as vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G and cloud infrastructure. With a highly differentiated and innovative product portfolio, Onsemi creates intelligent power and sensing technologies that solve the world's most complex challenges and leads the way in creating a safer, cleaner, and smarter world.

More details about our company benefits can be found here: