Office Manager

Office Manager

We are looking for an organized office manager to support daily operations in Scottsdale, Arizona within a growing utilities and infrastructure environment. This long term contract opportunity is ideal for someone who can create structure in a developing office, coordinate with building and service partners, and provide high-level support to an executive leader. The person in this role will help complete the office setup, maintain a well-organized and welcoming workspace, and keep administrative and event-related activities running smoothly.

Responsibilities:

• Manage day-to-day office operations, keeping shared spaces orderly, functional, and ready for employees and visitors.

• Assess office needs, identify missing furniture or supplies, and arrange purchases such as storage cabinets, kitchen items, and workplace essentials.

• Receive mail and deliveries, coordinate outgoing shipments, and oversee lunch and snack arrangements for the office.

• Work closely with building management, maintenance teams, and outside vendors to address facility needs during ongoing construction activity.

• Maintain inventory levels for office, kitchen, and vending supplies by monitoring usage and placing regular orders.

• Support an executive leader with administrative coordination and other office-related tasks as needed.

• Organize internal meetings, trainings, celebrations, and external-facing events by handling logistics, catering, materials, and on-site support.

• Welcome guests, help maintain a welcoming front desk experience, and coordinate meeting room scheduling and lobby organization.

• Assist with administrative projects, including filing, scanning, digital recordkeeping, and follow-up with vendors or event participants.