Legal Administrator

Overview

The Legal Administrator provides administrative and clerical support to the attorneys and paralegals within the Legal Department. This entry-level position is responsible for managing documents, correspondence, and file organization to support the department's day-to-day operations. This is an ideal role for someone looking to build a foundation for a career in the legal field.

Interfaces To:
All employees

• Organize, label, and maintain physical and electronic legal files in accordance with company recordkeeping standards
• Upload, save, and organize documents to company platforms and internal databases, ensuring accuracy and correct file naming/version control
• Monitor a shared or departmental email inbox, including sorting, flagging, forwarding, and responding to routine correspondence
• Scan, copy, print, and distribute documents as needed
• Prepare and assemble document packets, exhibits, or binders for internal or external use
• Retrieve and compile documents in response to internal requests (e.g., for appeals, audits, or document production)
• Maintain confidentiality of sensitive legal and business information
• Coordinate with other departments to obtain or deliver documents and information
• Support special projects and other duties as assigned by attorneys or paralegals

• High school diploma or equivalent (GED) required
• Basic computer proficiency, including familiarity with Microsoft Office Suite (Word, Excel, Outlook) or equivalent software
• Ability to learn and navigate company-specific software platforms and document management systems
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize competing deadlines
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Reliable, punctual, and able to work independently with minimal supervision
• Prior office, administrative, or customer service experience preferred but not required
• Prior exposure to a legal or healthcare environment is a plus, but not required