Administrative Associate

Provides administrative support to a department, operating under direct supervision.

Are you ready to be the backbone of our dynamic team? As an Administrative Associate, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. Here s what you ll be doing:

• Calendar Management:
  Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance.
• Travel Coordination:
  Arrange travel plans and ensure refreshments are ordered when needed.
• Procedure Adherence:
  Follow established guidelines with precision, with some opportunities to exercise independent judgment.
• Office Supply Management:
  Monitor and order office supplies, keeping an eye on expenditures.
• Document Preparation:
  Craft correspondence, reports, meeting minutes, presentations, and other written and visual materials.

• Experience:
  
  At least 2 years of administrative or related experience, ideally in a medium to large organization.
• Education:
  
  High school diploma or equivalent; an Associate degree or related degree is preferred.
• Technical
  
  Skills:
  
  Proficiency with Microsoft Office products.
• Organizational
  
  Skills:
  
  Strong ability to stay organized and manage multiple priorities.
• Interpersonal
  
  Skills:
  
  Excellent ability to take direction, be adaptable, and collaborate positively with others.

Vanguard is not offering visa sponsorship for this position.

At Vanguard, we don t just have a mission—we re on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients  lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.