Administrative Support Technician - Registrar - K8 (24784

Middle School Registrar

Pay Grade: H - FLSA Status:
Non-Exempt

Position Objective:
Middle school registrars are responsible for the overall monitoring and maintenance of student attendance, enrollment, and academic records, certifying compliance with statutory and districting guidelines.

Duties & Responsibilities:

• Support mission, core values, and goals of the district.
• Register and enroll new students, collecting all required documents.
• Provide paperwork to appropriate staff for students with IEPs or 504 Plans.
• Process open enrollments, both in and out of District.
• Enter all student information into the student information system consistent with state business rules and district requirements.
• Submit and fulfill student records requests.
• Track 10-day drops by having teachers verify class rosters.
• Collect 45-day screenings.
• Process student withdrawals and inform appropriate staff that student is being withdrawn.
• Update and track information changes in the student information system such as address, phone numbers, or emergency contacts.
• Track where exited students enroll.
• Collect, record, and submit accurate attendance in the student information system.
• Document all student absence information and maintain daily student sign-in and sign-out sheets for audit purposes.
• Ensure all students are accounted for each day according to statutory requirements.
• Verify attendance is taken twice daily.
• Notify parents of student absences.
• Respond to parent, student, and community inquiries regarding attendance policies and procedures.
• Provide attendance and enrollment reports to teachers, administrators, and district staff.
• Generate truancy reports and notifications.
• Verify that all teachers have posted all grades during the grading window.
• Collect hard copy grade books at year-end.
• Review cumulative files for all incoming students to ensure all required documents are included.
• Periodically audit student cumulative files.
• Annually update student cumulative files with transcript of final grades, standardized assessment results, a summary of attendance, updated immunization records (if applicable), open enrollment forms, and re-enrollment forms.
• Due to the potential for access to confidential student information, it is mandatory that this position safeguard and maintain the confidentiality of the information stored and discussed in the school.
• Perform other duties as assigned.

Education & Experience:

Education:

Minimum High School Diploma or equivalent.

Experience:

Three years clerical and record keeping experience required. Data entry experience preferred. High level of data entry accuracy required. Prefer student information system software experience.

Licensing Requirements:

Licensing Requirements:
None

Knowledge:

Knowledge of:
Current state requirements and guidelines. Student information systems, database concepts. Knowledge of school and district policies helpful.

Skills:

Skill in:
Effective interpersonal skills. Excellent oral and written communication skills. Programs:
Microsoft Access, Excel, Word, Student Information Systems, state longitudinal database.

Physical Requirements:

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing and repetitive motions. Light Work:
Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.