Project Coordinator

Job Description

The Administrative Assistant supports a small team by managing daily administrative tasks and ensuring efficient office operations. Reporting directly to an executive, this role focuses on scheduling, communication, and coordination to facilitate smooth project and event execution.

Responsibilities

• Schedule appointments and manage calendars efficiently
• Maintain clear communication with team members and external contacts
• Perform accurate data entry and manage records
• Provide responsive customer support and assist with inquiries
• Coordinate meetings and prepare necessary materials
• Arrange travel plans and accommodations as needed
• Support general administrative tasks, event planning, and project management activities

Preferred Qualifications

• 3+ years of experience in administrative support
• Associate degree in Business Administration or related field
• Proficiency with Microsoft Office Suite
• Strong data entry and calendar management skills
• Excellent communication, time management, and organizational abilities
• Customer service oriented with strong multitasking capability

We are seeking a highly organized and discreet Administrative Assistant to support a dual-practice sports CPA firm. This role sits at the intersection of athlete representation and financial services, requiring someone who can manage fast-moving deadlines, handle confidential client information, and keep a high-energy office running smoothly.
Manage complex calendars, including scheduling client meetings tax deadlines
Screen and triage calls, emails, and correspondence from.
Prepare, format, and proofread correspondence
Maintain organized digital and physical filing systems