Training & Education Administrator

** This position is located and based in Arizona**

The Training & Education Administrator provides administrative, organizational, and project coordination support to the Vice President of Sales Training & Education and the broader Training & Education leadership team. This role serves as a central point of coordination for department communications, meetings, reporting, planning activities, and strategic initiatives.

Working closely with Directors of Training & Education, Learning & Delivery leaders, Instructional Designers, Training Specialists, and cross-functional business partners, this position helps ensure priorities are organized, projects stay on track, and key department initiatives are effectively planned, communicated, and executed.

The Training & Education Administrator supports executive communications, meeting preparation, documentation, project tracking, reporting, and event coordination. This position also identifies opportunities to leverage technology, automation, and AI-enabled tools to improve productivity, communication, reporting, and department effectiveness.

• Provide high-level administrative support to the Vice President of Sales Training & Education
• Manage executive calendar, schedule meetings, and coordinate priorities
• Prepare meeting agendas, materials, presentations, and documentation
• Capture meeting notes, action items, and follow-up communications
• Coordinate travel arrangements and logistics as needed

• Serve as central point of contact for Training & Education department communications
• Coordinate communications between leadership team, training staff, and cross-functional partners
• Distribute department updates, announcements, and key information to stakeholders
• Maintain organized communication channels and ensure timely information flow
• Support internal and external stakeholder engagement

• Track and monitor key department projects, initiatives, and priorities
• Maintain project timelines, milestones, and deliverables
• Coordinate project activities across Directors, Learning & Delivery leaders, Instructional Designers, and Training Specialists
• Identify potential roadblocks and communicate status updates to leadership
• Support strategic planning activities and department goal tracking

• Develop and maintain department reports, dashboards, and tracking systems
• Compile data and metrics for leadership review and decision-making
• Document processes, procedures, and best practices
• Maintain organized filing systems for department records and resources
• Support budget tracking and expense reporting

• Plan and coordinate department meetings, training events, and leadership sessions
• Manage logistics including venue selection, catering, materials, and technology setup
• Coordinate virtual meeting platforms and ensure technical readiness
• Support conference and offsite planning activities
• Manage registration, attendance tracking, and post-event follow-up

• Identify opportunities to leverage technology, automation, and AI-enabled tools
• Implement solutions to improve productivity, communication, and reporting
• Streamline administrative processes and workflows
• Support adoption of new tools and systems within the department
• Stay current on emerging technologies and best practices

• Partner with business partners across Sales, Operations, HR, IT, and other departments
• Coordinate cross-functional initiatives and communications
• Support alignment of training activities with broader business objectives
• Build and maintain positive working relationships across the organization

• High school diploma or equivalent required
• Associate's or Bachelor's degree preferred

• 3+ years of administrative, project coordination, or executive support experience
• Experience supporting senior leadership or executive teams preferred
• Background in training, education, or learning & development environments a plus
• Organizational Excellence: Exceptional organizational skills with ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• Communication: Strong written and verbal communication skills; professional and polished in all interactions
• Attention to Detail: Meticulous attention to detail in documentation, reporting, and coordination activities
• Project Coordination: Ability to track projects, manage timelines, and keep initiatives on track
• Technology Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams); experience with project management tools, LMS platforms, and collaboration software
• Problem-Solving: Proactive identification of issues and development of solutions
• Discretion & Confidentiality: Ability to handle sensitive information with professionalism and confidentiality
• Adaptability: Flexibility to adjust to changing…