Executive Admin

The Quantum Group®, an Integrity company, provides marketing, distribution, training, and support services for annuity and insurance products offered through licensed insurance carriers to financial professionals.

Scottsdale, AZ

The Executive Admin/Relationship Manager includes assisting the executives with heavy calendaring, proactive meeting arrangements, organizing and maintaining all files (digital and hard copy as needed), travel arrangements, following up on requested tasks and light project management, ordering supplies, preparing agendas, note taking, and generally keeping them on-track and productive. Successful candidates must have intermediate to advanced Word and Outlook skills, a high degree of confidentiality, and a passion for adding value.

This is a full-time position for a seasoned professional who enjoys being an assistant.

• Proactive calendaring within multiple time zones
• Heavy travel arrangements and confirming itineraries for multiple parties
• Assisting / drafting reports, agendas and/or memos
• Document formatting, editing and/or proof reading
• Digital recordkeeping and file organization
• Receipt/reimbursement management
• Catering arrangements and conference room preparation and cleanup
• Visitor management
  
  Event coordination as required
• Call screening
• Any other duties as needed - we are in need of a motivated, can-do applicant

• 5+ years of relevant work experience
• Strong verbal and writing skills required
• Strong interpersonal and team-oriented skills; good relationship builder
• Positive attitude, professional, self-motivated; “can-do” approach to assignments
• Ability to thrive in a very fast-paced, demanding environment
• Ability to jump right in and start making a contribution while learning along the way

• Medical/Dental/Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays
• PTO
• Community Service PTO
• FSA/HSA
• Life Insurance
• Short-Term and Long-Term Disability

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.