Office Hospitality Associate ​/ Coordinator – Part-Time

We are looking to meet a responsive, energetic, and detail-oriented Office Hospitality Coordinator (OHC). This individual will be responsible for keeping the office a welcoming, comfortable, and productive environment for employees and guests.

The Office Hospitality Coordinator (OHC) owns first impressions at the Scottsdale office. Whether assembling packages for clients, arranging a luncheon, or cleaning out the coffeemaker, the OHC handles each task on time and with care.

• Keep the breakroom stocked and common areas fresh throughout the day.
• Greet and welcome guests when they arrive at the office; direct them to the appropriate place.
• Perform shipping and receiving duties as needed, such as logging and counting incoming inventory, assembling and shipping packages, and preparing high-volume mailings.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Provide general office support, including light phone work, mail handling, printing and scanning, label and nametag printing, calendar invitations, distributing surveys, and similar duties.
• Provide tactical support for internal and external company events, including room scheduling, food orders, arranging tables and chairs, audio/visual, and real-time triaging.
• Support new hire onboarding, including sending welcome packages, preparing desks, obtaining and printing photos, coordinating onboarding activities, and more.
• Run periodic short errands such as package drop-off at the post office, picking up a catering order, or purchasing last‑minute event supplies as needed.
• On a daily basis, monitor the office for cleanliness and other employee experience dimensions to drive a superior in‑office employee experience.
• On a daily basis, monitor all bathrooms for cleanliness, working soap and towel dispensers, etc., and coordinate remediation as needed.
• Order office supplies and organize storage closets. Keep the office clean and tidy.
• Protect the organization by keeping confidential information confidential.
• Remediate facility issues by coordinating visits with maintenance technicians, janitorial staff, and other vendors.

This is a paid hourly position for approximately 20 hours per week. Preferred schedule is Monday‑Thursday 2:00 pm‑5:00 pm and Friday 8:00 am‑5:00 pm.

• Behavioral qualities that are essential to the role:
  • Proactive in noticing issues early on and taking action
  • Resourceful in formulating solutions
  • Organized and able to execute across competing priorities
  • Highly receptive to feedback and interested in continuous improvement
  • Strong internal client service orientation
• Comfortable with technology, including Outlook, Word, Excel, and our conference room systems.
• Solid written and verbal communication skills.
• Able to lift and move 25 pounds and use shelving with ladders.
• A minimum of 3 years’ experience working in a customer service or administrative capacity.

Candidates with prior experience in the following roles could be a potential fit: receptionist, front desk coordinator, administrative assistant, hospitality coordinator, banquet assistant, guest services, concierge, office coordinator, or similar titles.