Executive Assistant

With more than 47 years of experience, Walton is one of North America’s leading land experts and a premier global real estate investment firm. Founded in 1979, Walton currently manages over US $ 4.54 billion of real estate assets in the United States and Canada, with more than 89,000 acres under management. The head office is in Scottsdale AZ, USA and we have offices located in the UAE, Southeast Asia, China and Canada.

We are a fast-paced environment, who promote flexibility and authenticity to ensure employees can manage their day and meet both work and personal commitments.

The Executive Assistant is responsible for providing an advanced level of professional, administrative support to the Executive team to ensure that Walton offices operate in an organized, efficient, and professional manner. This position provides necessary leadership skills to work effectively with management and staff to accomplish the strategic goals of the organization, as such the position requires discretion in handling confidential, sensitive, and timely information.

The essential functions include, but are not limited to the following:

• Perform highly detailed, professional, and confidential administrative support with minimal supervision.
• Manage complex calendaring and events based on Executive and team priorities, while proactively resolving scheduling conflicts.
• Act as the lead coordinator for corporate meetings. These meetings will include but are not limited to:
  Executive meetings, Due Diligence meetings, day-to-day meetings, board meetings, and corporate events.
• Manage and maintain schedules and contacts for the Executive team.
• Organize and maintain general and confidential soft and hard copy files.
• Open, sort, and distribute incoming correspondence, including emails.
• Draftand send out significant correspondence, memos, applicable forms, agendas, spreadsheets, reports, presentations, and any other applicable documents.
• Prepare invoices, reports, memos, letters, financial statements, and other related, highly confidential documentsusing word processing, spreadsheet, database, and/or presentation software.
• Actas a gatekeeper to protect the Executive team’s time to ensure that the most important projects stay on track.
• Prepare responses to correspondence containing routine inquiries.
• Manage domestic and international travel arrangements for individuals and groups; authorize payment for travel.
• Coordinate workflow by prioritizing deadlines, assure discreet handling of all businesses; take initiative on requests and inquiries of administrative nature by analyzing situations accurately and adopt effective course of action.
• Assistthe Executive team with various special projects as needed including research, data analysis, and other ad hoc tasks.
• Greet and interact with visitors/staff in a helpful, courteous, and friendly manner to establish positive working relationships.
• Assist with general office management responsibilities, when required.
• Perform other duties as assigned.

• Must reside in Arizona
• 5+ years of proven work experience as an Executive Assistant reporting directly to an Executive , in a fast-paced office environment is essential.
• Ability to organize, prioritize and execute multiple tasks in a systematic manner, with tight timelines.
• Must have a valid passport with the ability to travel within North America and overseas from time to time.
• Ability to maintain confidentiality in handling and processing confidential information and data.
• Advanced-level knowledge of common software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and comfort and interest in learning new applications.
• Able to work independently with minimal supervision and frequent interruptions, as well as to perform effectively in a team-oriented and open concept environment.
• Able to understand legal documents such as contracts and agreements.
• Advanced business writing, editing, and proofreading skills.
• Able and willing to work flexible and extended hours to support a global workforce in multiple time zones.
• Demonstrated ability to…