Administrative Support Technician - Registrar

Administrative Support Technician
- Registrar at Copper Ridge (24784)

Scottsdale USD 48 Copper Ridge
- Scottsdale, Arizona Open in Google Maps

This job is also posted in Scottsdale USD 48

Job : 5895972

Final date to receive applications: Sep 04, 2026 11:59 PM (Mountain Standard Time)

Posted: Aug 20, 2026 6:00 AM (UTC)

Starting Date: Immediately

PAY GRADE: H

FLSA STATUS: Non-Exempt

POSITION OBJECTIVE:

Middle school registrars are responsible for the overall monitoring and maintenance of student attendance, enrollment, and academic records, certifying compliance with statutory and districting guidelines.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

• 1. Support mission, core values, and goals of the district.
• 2. Register and enroll new students, collecting all required documents.
• 3. Provide paperwork to appropriate staff for students with IEPs or 504 Plans.
• 4. Process open enrollments, both in and out of District.
• 5. Enter all student information into the student information system consistent with state business rules and district requirements.
• 6. Submit and fulfill student records requests.
• 7. Track 10-day drops by having teachers verify class rosters.
• 8. Collect 45-day screenings.
• 9. Process student withdrawals and inform appropriate staff that student is being withdrawn.
• 10. Update and track information changes in the student information system such as address, phone numbers, or emergency contacts.
• 11. Track where exited students enroll.
• 12. Collect, record, and submit accurate attendance in the student information system.
• 13. Document all student absence information and maintain daily student sign-in and sign-out sheets for audit purposes.
• 14. Ensure all students are accounted for each day according to statutory requirements.
• 15. Verify attendance is taken twice daily.
• 16. Notify parents of student absences.
• 17. Respond to parent, student, and community inquiries regarding attendance policies and procedures.
• 18. Provide attendance and enrollment reports to teachers, administrators, and district staff.
• 19. Generate truancy reports and notifications.
• 20. Verify that all teachers have posted all grades during the grading window.
• 21. Collect hard copy grade books at year-end.
• 22. Review cumulative files for all incoming students to ensure all required documents are included.
• 23. Periodically audit student cumulative files.
• 24. Annually update student cumulative files with transcript of final grades, standardized assessment results, a summary of attendance, updated immunization records (if applicable), open enrollment forms, and re-enrollment forms.
• 25. Due to the potential for access to confidential student information, it is mandatory that this position safeguard and maintain the confidentiality of the information stored and discussed in the school.
• 26. Perform other duties as assigned.

EDUCATION & EXPERIENCE: (positions in this class typically require):

Education

• Minimum High School Diploma or equivalent.

Experience

• Three years clerical and record keeping experience required.
• Data entry experience preferred. High level of data entry accuracy required.
• Prefer student information system software experience.

LICENSING REQUIREMENTS: (positions in this class typically require):

Licensing Requirements:

• None

KNOWLEDGE: (position requirements at entry):

Knowledge of:

• Current state requirements and guidelines.
• Student information systems, database concepts.
• Knowledge of school and district policies helpful.

SKILLS: (position requirements at entry):

Skill in:

• Effective interpersonal skills.
• Excellent oral and written communication skills.
• Programs:
  Microsoft Access, Excel, Word, Student Information Systems, state longitudinal database.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.

Light Work:
Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.

Position Type: 8 hours/day

Salary: $18.41 to $19.15 Per Hour

• Lauren Farnsworth , Admin coordinator
• Copper Ridge
• Email:
  Lfarnsworth