Sr. Project Assistant, Renewables

Senior Project Assistant, Renewables Division Westwood Professional Services, Inc. Job Type

Full-time

The Sr. Project Assistant is responsible for providing general project support to the Renewables Division, ensuring project schedules and budgets are met. This role plays a crucial part in the project lifecycle, contributing to best practice management and overall project success.

• Serve as a subject matter expert in contract management, understanding various contract types and necessary signatures/approvals.
• Act as a subject matter expert for data management and best practices in Westwood data systems such as CLX, Vantagepoint, and Bonfire.
• Possess expertise in Westwood's license and state compliance to ensure appropriate compliance.
• Maintain accurate data within the Deltek Vantagepoint database system, including project set up, reporting, and auditing.
• Mentor other project assistant team members, providing guidance and support.

• Coordinate proposal preparation, proofread proposals, and ensure adherence to brand standards.
• Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.

• Responsible for various project lifecycle tasks, including project kick-off meetings, agendas, reporting, accounts receivable follow-up, and lessons learned.
• Prepare, maintain, and be responsible for project schedules, ensuring they are up-to-date and accurate.
• Participate in internal and external meetings, take meeting minutes, and follow up on action items.
• Support project deliverables and timelines by coordinating project teams and facilitating effective communication.
• Conduct non-technical quality assurance and quality control of deliverables for consistency and branding, ensuring proper protocols are followed before submission.
• Support Project Managers throughout the invoicing cycle process by running reports, reviewing transactions, marking up invoices, coordinating with Billers, and following up on Accounts Receivable.

• General direction given by multiple project managers and supervisor.
• Independent management and prioritization of tasks and projects required.
• Close collaboration with project managers, assistant project manager, project teams, project assistants, and division administrative coordinator.

• None
• Job Listing

• Completion of requested tasks in a timely and accurate manner.
• Initiative to seek out tasks and coordinate support with project manager.
• Project manager and project team satisfaction.
• Data integrity of Deltek Vantagepoint database system.

• Bachelor's degree preferred or equivalent job-related experiences and training
• Experience working in a professional services environment
• Excellent communication and interpersonal skills, with the ability to work effectively as part of a team.
• Ability to independently process work accurately and efficiently
• Strong organizational skills and ability to manage multiple tasks and meet deadlines simultaneously.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to communicate effectively with employees at all levels of the organization

• Experience in a similar Project Coordinator role.
• Experience in the renewable energy industry or related field.
• Familiarity with project management software and tools.
• Knowledge of contract management principles and practices.
• Understanding of data management systems and best practices.
• Detail-oriented with a strong focus on quality and attention to detail.
• Knowledge of licensing processes and requirements.
• Familiarity with accounts receivable coordination and client accounting.

• Location = Office based (in a Westwood office)
• Lifting / Moving / Standing = typical for a non-physical, office-based role
• Personal Protective Equipment (PPE) required = None
• Travel = Little to no travel expected

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid,…