Attendance Clerk; Accelerated Learning Academy

Definition:

Promotes high attendance by tracking and auditing attendance daily, enforcing attendance policies maintaining positive parent interactions and assisting with the administrative support for the department and supporting the efforts of the Education Division office.

(Primary functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification).

• Utilizes attendance computer program and other data collection sources to generate daily, weekly, monthly and annual reports and statistics for Administrative Staff.
• Identified trends and works in conjunction with staff in order to create a plan to support families.
• Prepares late arrival and pick-up reports.
• Initiates and receives parent calls and inquiries regarding student absence/late arrivals.
• Educate staff and families of the attendance procedures.
• Ensure that accurate and timely attendance records are maintained.
• Utilizes attendance computer program to perform data entry, code absence and perform audits.
• Receives and documents incoming communications regarding student absences.
• Remains current on research and standards in regards to Attendance.
• Collaborates with Family Services, Classroom and Administration staff to support the needs of student and Families
• Attends Education Division meetings regarding student attendance
• Provides student attendance monthly certificates.
• Cross train other office staff in the attendance process.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

• History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community.
• Computer database programs
• Computer skills to include data entry
• Automated attendance tracking system and/or willingness to learn a new system within one month of hire.

• Effective verbal and written communications
• Use of Microsoft Office Suite
• Basic math
• Conflict resolution and problem solving
• Operates standard office equipment i.e., computer, fax, copier, and other office machines.

• Remain positive and professional at all times in interaction with staff, parents, students, and Community
• Interact with parents while maintaining a calm demeanor
• Work under stressful conditions
• Type 45 words per minute
• Meet strict daily deadlines
• Work with others in a collaborative environment

High School diploma or G.E.D. equivalent. Two (2) years’ experience with a computer database application, preferably in a school setting.

Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

This job description does not require the incumbent to drive; however, any employee who chooses or is asked to drive any vehicle for work related community business must receive written annual authorization to do so. For clarification, work related community business includes driving to and from SRPMIC government sites and buildings.

This position is treated as a full-time non-exempt position scheduled for 40 hours per week.

Must be able to pass a Pre-Employment Drug Test and extensive Fingerprint and Background Check. Employee is Subject to Random Drug Testing and completion of a Background Check every five (5) years.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

SRPMIC is an Equal Opportunity/Affirmative Action Employer Preference will be given to a qualified:
Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required:

The IHS/BIA Form-4432 is not accepted.

Your Tribal /CIB must be submitted to HR-Recruitment-Two Waters.