Contracts Coordinator

Scottsdale’s Parks and Recreation Department is powered by a team of dedicated professionals committed to delivering Simply Better Service for a World-Class Community. Every day, we enhance the quality of life for residents through exceptional facilities, memorable experiences, and public spaces that inspire civic pride.

We’re seeking a Contracts Coordinator who brings a sharp eye for detail, a passion for service, and a collaborative spirit. This role supports the creation, coordination, and maintenance of multiple service, commodity, and performance contracts that keep our parks, programs, and facilities operating at their best. Reporting to a Parks & Recreation Manager, you’ll work closely with staff across the department and serve as the primary liaison to contracted vendors.

If you take pride in accuracy, communication, and supporting high-quality public spaces, you’ll feel right at home here.

• Providing exceptional customer service
  , especially in a fast-paced, service-oriented environment.
• Balancing multiple priorities
  , deadlines, and contracts simultaneously with accuracy and accountability.
• Creating and evaluating Requests for Proposals (RFPs) and Invitations for Bids (IFBs), ensuring clarity, compliance, and alignment with project goals.
• Meeting with internal teams to define project intent, scope of work, and design requirements
  , translating operational needs into clear contract documents.
• Managing the full contract lifecycle
  , from initiation and coordination to award, tracking, and completion.
• Processing contractor invoices
  , reviewing for accuracy, and submitting for timely payment.
• Serving as a liaison to vendors, contractors, and warrantors
  , representing organizational interests with professionalism and clarity.
• Building and maintaining positive vendor relationships
  , ensuring expectations, timelines, and deliverables are clearly understood.
• Maintaining organized contract files and documentation
  , with strong attention to detail and compliance.

Anticipated starting salary for this position may be up to mid-point depending on candidate’s experience and internal equity. The full salary range is listed above and mid-point for this position is $81,577.60/annually.

• 12 Paid Holidays
  , including1 Floating Holiday
• Vacation Accrual
  starting at
  10.3 hours per month
  , available for use as soon as it’s earned
• Medical Leave Accrual
  at8 hours per month
  , also available immediately after accrual
• Comprehensive Medical, Dental, and Vision Coverage
  , including behavioral health services
• City-Paid Basic Life Insurance
  equal to one year of your annual salary, with optional supplemental coverage
• Participation in the Arizona State Retirement System (ASRS)— a defined benefit pension plan with mandatory employer and employee contributions currently at 12%, including long-term disability coverage
• Post-Employment Health Plan
  , employer contribution of $10 per pay period to employee's PEHP
• Supplemental Retirement Options
  through Nationwide (457 plan)
• Tuition Reimbursement
  up to $2,500 per year
  to help you continue your education
• Pet Insurance
  to help care for your animals
• Bilingual Pay Compensation
  for eligible employees
• Employee Wellness Incentives
  to support your health goals
• Free Access
  to multiple city-owned fitness and recreational facilities

Please note:

• Be sure to check your email junk/spam folders regularly for possible notifications and/or self-schedule interview invitations from Governmentjobs.

• High school diploma or General Educational Development (GED) equivalent.
• Three years of experience directly relating to contracts coordination within the scope of assignment.

• Must possess and maintain a valid, unrestricted driver's license with no major citations within the past 36 months prior to the start date. The Arizona Department of Motor Vehicles requires that out of state driver's licenses must be surrendered within 10 days of relocating to the State of Arizona.
  Note
  :
  Graduated Driver’s Licenses are considered…