Corporate Events Program Manager

** Program Manager
** We are a National Destination Management company with over 14 offices nationwide and over 250 Team Members and growing. We are collaborators, event planners, logistics coordinators, innovators, creators, and dreamers who do what we love with a passion to please. We have over 57 industry awards as a demonstration of our commitment to excellence. Come be part of this award-winning team!
** OVERVIEW OF POSITION
** The Program Manager plays a critical role in delivering exceptional client experiences by flawlessly executing destination programs as sold by the Account Executive. This position requires hands-on coordination with clients, hotel partners, vendors, and on-site staff to ensure every detail exceeds expectations. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment where responsiveness and adaptability are key.

Travel may be required based on client needs and program scope. This parttime role is based on a guaranteed 25 hours per week during our peak season of business, October
- December, and January
- May.
*
* SKILLS REQUIRED:

** Strong Organization, Time Management, Strong Communication, Excel and Word, One-on-one personal interaction, and outgoing and positive attitude.
** Prior to a program being sold, the Program Manager (PM) assists the Account Executive and Program Design Associate with the following:
*** Attending site visits.
* Attending client meetings or conference calls.
* Pre-book transportation
* Pre-book field staff
** Once a program has been sold and turned over by the Account Executive, the PM has the following responsibilities:
*** Communicate with Client to confirm all needs are correct based on the contract
* Communicate with Hotel contact
* Communicate with Vendors and confirm vendor contracts
* Conduct site visits with or without clients with vendors
* Breakout Arrival and Departure manifests
* Book transportation
* Order Field Staff
* Order any necessary merchandise or supplies.
* Generate Program Recap and distribute to clients, hotels, and internal contacts
* Generate Staff instructions and Staff paperwork.
* Assist clients if they need additional items for their program.
* Generating Service Agreement Addendums
** On-site Operations Include
*** Attending client/hotel pre-cons
* Meet with clients to go over the program
* Manage and be on-site for any themed events, transportation moves, tours, teambuilding, off-property events, etc.
* Update manifests
* Update transportation needs
* Update field staff requests
** Conclusion of program*
* * Update XE costing sheets
* Reconcile any vendor invoices
* Create Preliminary Invoice
* Organize file for Billing
* Review Final Invoice with Billing
* Review P&L
* Follow up with client with Final Invoice and Evaluation
** Additional General Responsibilities
*** Lead by example
* Exercises discretion and independent judgement
* Other duties as assigned
** Special Requirement:
** Must have
** a valid driver’s license
** with a safe driving record.
* Equal Opportunity Employer (EEO) Statement
** Hello! Destination Management is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, marital status, sexual orientation, gender identity, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.
** ADA Essential Functions Statement
** The tasks listed above represent the essential functions of the position. Additional duties may be assigned as needed. Candidates must be able to perform these essential functions with or without reasonable accommodation.
** Physical & Environmental Requirements
** This position requires the ability to remain in a stationary position, move about the workplace, and operate standard office equipment. Physical requirements are described using ADA-compliant, non-exclusionary language.
** Reasonable Accommodation Statement
** We are committed to providing reasonable accommodations to individuals with disabilities to enable successful performance of essential job functions. If you need accommodation during the application or employment process, please notify Human Resources.
** Pay Transparency Notice
** Where required by applicable law, we disclose a good faith compensation range that reflects what we reasonably expect to pay at the time of hire for this role. The actual offer may vary based on factors such as job-related skills, experience, education, certifications, and market…