Foundation Associate; BRPF

The Bob & Renee Parsons Foundation offers support to nonprofit organizations successfully working to empower, educate, nurture and nourish people during what is often the darkest times of theirs lives. The sole purpose of our philanthropy is to transform the lives of the most vulnerable populations by dealing in hope. Founded in 2012 and driven by the core belief that all people – regardless of race, roots, economic status, sexual orientation or gender identity – deserve access to quality healthcare, education and a safe place to call home, The Bob & Renee Parsons Foundation has exceeded $160 million in giving over the past seven years.

We focus on homelessness, health, youth, education, military families and veterans to further the promise of the American Dream.

The Foundation Associate will be an employee of YAM Management, the employment and management arm of The Bob & Renee Parsons Foundation ("TBRPF" or the "Foundation").

This position is responsible for providing administrative support and coordination for grant making activities and processes, promoting and sharing the Foundation's activities through multiple avenues including social media, the Foundation's website and a newsletter shared with employees of the YAM World Wide companies, as well as acting as executive assistant to both the Foundation's Executive Director and the Program Manager.

• Assist with filtering and evaluating letters of interest (LOI) submitted through the Foundation's website. Assess the viability of the LOI through review of the organization’s financial metrics, current standing and overall rating, operations/mission, etc using the Charity Navigator and LUNA models and other research. Make recommendations to Foundation staff based on findings and ensure timely response to requests.
• Prep the presentation binders with materials required for all board meetings with the founders.
• Continuously update and maintain the Blackbaud Grantmaking grants management system for partner organizations, contacts, grant proposals, grant payments. Make recommendations for improvements and enhancements to record processing and reporting.
• Ensure timely receipt of grantee reporting requirements for all grantees (i.e., acknowledgement letters, grantee annual reporting, etc.)
• Ensure that all requirements in the grantmaking process are completed via quarterly audit and close-out of grant files.
• Reconcile the Blackbaud Grantmaking system with Quickbooks on a monthly basis. Requires data entry of all payments made for all charity partners for all focus areas and updating grant proposal status.
• Maintain files and records for the Foundation in accordance with standard protocol, both electronic as well as hard copy files when needed.
• For those grants and grant partners that are the direct responsibility of the Executive Director, provide additional administrative support in managing the grant (i.e., manage the receipt of proposal through the Foundation's grant portal, create the pitch paper and summarize background information for use during the funding meeting, monitor grant reporting guidelines, assist in the process of annual grant evaluations, etc.)
• Provide administrative support to the Executive Director and Program Manager.
  • Act as the Administrative Assistant to the Executive Director.
  • In addition, provide administrative support for the Program Manager including scheduling and managing in-house and off-site meetings, assist with preparation of monthly expense reports, preparing reports for meetings with the board of directors and other duties as required.
• Receive Foundation communications and ensure appropriate response/resolution.
  • Receive and respond to email communications from info and press
  • Open and distribute…