Sales Executive Assistant Job Scottsdale area,Arizona USA,Sales

FNF® is the leading provider of title insurance and settlement services to the real estate and mortgage industries. FNF®'s various mortgage and real estate services companies provide services that complement our title insurance business. From a full-service qualified intermediary, home warranties, UCC insurance, relocation services, and notary services, we provide essential services to fulfill the needs of a changing real estate industry.

FNF® believes the power of technology can elevate the real estate transaction. From investments in title and escrow software to industry-leading real estate partner solutions, we take our commitment to provide real estate professionals and consumers with a truly reimagined, transparent, connected, and trusted real estate experience to heart.

POSITION OVERVIEW

The Sales Assistant – Sales Executive Support will serve as a key partner to Fidelity National Title's Sales Team, providing both in-office and field support through a structured training program designed to develop a strong understanding of the title and escrow industry, client relationship management, marketing coordination, and event execution. This role requires a highly organized, proactive, detail-oriented professional who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining exceptional customer service.

The ideal candidate will act as the primary liaison between the Sales Team, Marketing Department, clients, vendors, printing companies, and event partners to ensure all sales support activities, marketing requests, client deliverables, and event initiatives are executed accurately, professionally, and on time. This role allows Sales Executives to focus on revenue-generating activities while ensuring a seamless client experience before, during, and after every interaction.

LOCATION

This role is onsite based in Scottdale, AZ.

DUTIES & RESPONSIBILITIES

Support the Sales Team through the coordination and execution of client-facing initiatives, marketing requests, and business development activities. Serve as the primary point of contact for Sales Executives regarding client support needs, event planning, marketing materials, and follow-up initiatives. Coordinate communication between Sales, Marketing, vendors, printing companies, and clients to ensure all commitments are delivered accurately and on schedule. Manage marketing and promotional material requests from Sales Executives and their clients from intake through completion.

Monitor project timelines and maintain communication with all stakeholders to ensure deadlines are achieved. Assist Sales Executives with CRM management, including data entry, database maintenance, contact updates, lead tracking, and client segmentation. Maintain accurate client records and ensure all customer information is current, organized, and properly documented. Generate reports, track activities, and assist Sales Executives in managing client pipelines and follow-up schedules.

Schedule appointments, meetings, presentations, training sessions, and client engagements for Sales Executives. Prepare meeting materials, presentations, client packets, and supporting documents for sales appointments. Attend client meetings alongside Sales Executives when appropriate and document meeting notes, action items, and follow-up tasks. Track and coordinate completion of all post-meeting action items to ensure client expectations are met. Facilitate communication between clients and internal departments to resolve questions, requests, or service-related concerns.

Assist in onboarding new clients and maintaining strong ongoing relationships through exceptional service and responsiveness. Coordinate client appreciation events, broker opens, happy hours, networking events, educational seminars, galas, sponsorship activations, and other client-focused functions. Manage all logistical aspects of events, including venue coordination, catering, rentals, registrations, signage, promotional items, printed materials, and vendor relationships. Attend and facilitate client events to ensure successful execution and a positive client experience.

Capture photo and video content at client events,…