Executive Administrative Assistant - Conference Office

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Executive Administrative Assistant - Conference Office

Summary

Title:

:

Location:

Location:

Pennsylvania

Entity Name:

Entity Name:
Allegheny East Conference

Department:

Department:
Office

Employment Type:

Employment Type:

Full-Time

Description

Allegheny East Conference is seeking a highly organized and professional Executive
Administrative Assistant to support the Office of the President and Ministerial Department by
performing a variety of high-level administrative and operational tasks. This individual will play a
critical role in managing communication, scheduling, and coordination for executive leadership

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, and meeting schedules for the President and Ministerial Director.
• Coordinate domestic and international travel arrangements, including itinerary creation and conference registrations.
• Screen calls, emails, and other communications; prioritize and respond on behalf of the President/Ministerial Director.
• Perform other duties as assigned

Communication &Documentation

• Prepare, draft, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Attend meetings, take minutes, and follow up on action items.
• Create and manage daily communications and ensure timely, accurate messaging across internal and external stakeholders.

Data Management & Reporting

• Maintain ministerial activity reports and compile annual tithe reports from employees for executive review.
• Conduct research and analyze data to support executive decision-making.
• Maintain digital and physical filing systems in accordance with organizational policy.

Project Coordination & Events

• Coordinate logistics for internal and external meetings, events, and cross-functional projects.
• Serve as liaison with internal staff, board members, constituents, and external partners.

Qualifications

• Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular
• standing.
• Minimum five (5) years of administrative support experience, preferably supporting executive-level leadership. Additional experience may substitute for education.
• Proven ability to manage multiple priorities, exercise discretion, and maintain strict confidentiality.
• Strong organizational, problem-solving, and multitasking skills.
• Exceptional verbal and written communication skills.
• Demonstrated professionalism, initiative, and attention to detail.

Education

• Associate degree required in Office Management, Business Administration, Communication, Applied Science or an Administrative Assistant Associate’s degree

Additional experience may substitute for education.

Technical Proficiency

• High proficiency in Microsoft Office Suite or related software.
• Ability to adapt to and learn new technologies quickly.

Additional Information
This position requires someone who is proactive, detail-oriented, and capable of operating with
minimal supervision. The successful candidate will demonstrate sound judgment, grace under
pressure, and a heart for service in a mission-driven environment.

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