Administrative Coordinator

Job Title:

Administrative Coordinator
Department:
Forensic Medicine (Gregory McDonald)
FLSA:
United States of America (Exempt)

Location:

Philadelphia Campus

Accountable for performing a variety of broad administrative actions to support effective department operations. Provides direct support to senior leadership and team members.

• Perform general administrative duties to support departmental operations, including maintaining inventory of required supplies, equipment, service contracts, and processing incoming and outgoing mail.
• Maintain departmental information in approved systems.
• Respond to inquiries made in person, by phone, or through electronic communications, or route to the appropriate person(s) for handling.
• Assist department staff with collecting or compiling information to complete key administration-level functions, including planning, budgeting, and reporting.
• Analyze and process invoices, purchase requisitions, and purchase order adjustments; monitor vendor payments for timely submission and processing.
• Oversee accurate and timely entry and maintenance of information in established systems of record; handle records with attention to sensitive detail and confidentiality.
• Assist with day-to-day administrative activities and processes within the department, including attendance and recordkeeping for staff as applicable.
• Serve as initial departmental contact for PCOM staff and external vendors and contacts, as applicable.
• Coordinate, or assist with coordinating, all facets of event planning for the department, including site selection, supplies, and facility setup and attendance, based on established plans.
• Assist with implementing quality, service, and process improvement initiatives to streamline and enhance day-to-day administrative and operational efforts.
• Perform other duties as assigned or requested.

• Minimum of three years experience as an administrative assistant, administrative coordinator, or equivalent, in a fast-paced office, preferably in a college or university environment.
• Familiarity with budgeting process or expense reconciliation.
• Strong collaboration, organizational, and administrative abilities.
• Demonstrated customer service orientation.
• Strong analytical and problem-solving skills.
• Strong communication skills, including verbal, written, and interpersonal.
• Proficiency in word processing, spreadsheets, presentation, and virtual meeting applications on the Google Workspace or Microsoft 365 platforms.

• Bachelor’s degree required.
• Equivalent combination of education, training, and experience also considered.

Starting Salary: $40,500. The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and veteran status or any other legally protected class status in all its programs, activities, and employment practices.