Administrative Assistant; PaTTAN

Position Overview

Administrative Assistant (PaTTAN)
Job

Location:

PaTTAN, Montgomery County Intermediate Unit (MCIU), 2500 Monroe Boulevard, Suite 110, Norristown, PA 19403

• No post‑secondary degree required.
• Relevant certificates required by the job functions.
• Minimum of 1–3 years progressive experience in administrative support.
• Experience in the field required for job functions.
• Expertise, including one or more of the following: skills in the area proven through work experience; professional approach with strong customer‑service skills.
• Ability to operate office equipment.
• Proficiency in computer technology and all MS Office products.
• Proficient typist, capable of formatting business correspondence and reports.
• Ability to work in a team environment and effectively with people.
• Ability to work under stress and frequent interruptions.
• Ability to schedule time to meet deadlines, communicate effectively, and analyze written and verbal information.
• Valid clearance certificates from State Police, Child Abuse Registry, and PDE FBI.

• Prepare and type reports, letters, mailings, memoranda, requisitions, and forms using applicable software systems.
• Use technology to perform tasks (e.g., Microsoft Office Suite, Google Suite, survey applications, and PaTTAN developed software).
• Maintain various records using database technology (e.g., Microsoft Excel, Google Sheets).
• Plan and support PaTTAN trainings and conferences, both on‑ and off‑site, including overnight travel.
• Assist with workshop enrollment and registration; prepare hand‑outs and visual aids as assigned.
• Schedule rooms and arrange room set‑up per instructions.
• Make travel arrangements as appropriate.
• Screen and monitor emails and telephone calls, ensuring messages are forwarded and responded to in a timely fashion.
• Maintain an appointment calendar and daily schedule.
• Develop and maintain an efficient comprehensive electronic or paper filing system.
• Respond to routine requests for information.
• Keep and develop office forms and procedures.
• Serve as a back‑up to other staff members and assist with tasks when deadlines require.
• Provide front desk reception support and substitution as needed.
• Maintain a positive working relationship with PaTTAN colleagues, MCIU staff, LEA staff, board members, Pennsylvania Department of Education personnel, Bureau of Special Education personnel, other government officials, service agency personnel, and families.
• Perform other related duties as assigned by the Supervisor.

• Health and wellness benefits (medical, dental, prescription, vision, and life insurance).
• Eligibility for federal student loan forgiveness.
• Participation in PSERS (Public School Employees’ Retirement System).
• Paid time off benefits.

Monday – Friday, 7 hours/day, 12 months (260–262 days/year).
Pay: $24.86/hour – $29.25/hour (PS3).

The Montgomery County Intermediate Unit is an equal‑opportunity employer and does not discriminate in hiring on the basis of race, color, religious creed, national origin, sex, age, or disability.