Confidential Secretary Job Scranton area,Pennsylvania USA,Administrative/Clerical

Confidential Secretary

Reports to:

Assistant Superintendent(s)

Building:
Administration Building

Job Category:
Administrative (261)/Act 93

Date Posted:
June 24, 2026

Primary Purpose

The Confidential Secretary position will support and assist the administrative staff toward efficient operations of the Assistant Superintendent(s) Department through the application of high level organization and technology skills.

Essential Functions

Self-motivated, self-directed, able to multitask in a fast paced environment

Strong work ethic

Ability to carry out, without supervision, continuing assignments requiring the organization of material, the preparation of reports, and making decisions

Accurate and efficient data entry into multiple applications and software systems including but not limited to Google Workspace (Docs, Sheets, Forms, Calendar, etc.), Board Docs, CSIU, and Frontline

Maintain files and verify all records with confidentiality in accordance with District policy, state and federal regulations

Assist the Assistant Superintendent(s) with the preparation, organization, and maintenance of Board agenda items, supporting documentation, resolutions, reports and presentations

Communicate verbally and in writing effectively in an active work environment

Provide support and assist the Board Secretary, including preparation of Board materials, meeting records, public notices, correspondence, agenda management, and maintenance of official records

Coordinate and maintain records related to complaints, investigations, personnel matters, student matters, grievances, legal inquiries, and other confidential administrative issues

Assist with the administration, maintenance, review, publication, and distribution of Board policies and administrative regulations

Coordinate and process Right to Know requests in accordance with District policy and Pennsylvania Right to Know Law, including maintaining records and tracking required timelines

Provide administrative and clerical support to the Business Office and other Central Administration departments as assigned

Ability to take direction

Ability to manage confidential records using applicable software, databases, and spreadsheets

Thorough knowledge of English, spelling, mathematics, punctuation, grammar, and vocabulary

Ability to communicate in a positive and professional manner with all stakeholders.

Prepare correspondence, reports, presentations, Board materials, contracts, memoranda, and confidential documents for the Assistant Superintendent(s)

Maintain calendars, schedule meetings, coordinate appointments, and organize administrative activities for the Assistant Superintendent(s)

Serve as a liaison between Central Administration, schools, staff, parents, community members, governmental agencies, and external partners

Assist with the preparation and maintenance of state, federal, and local reports and documentation as assigned

Maintain confidential records and files related to personnel, student matters, Board business, investigations, legal matters, and executive sessions

Coordinate public inquiries and complaints, ensuring concerns are documented, tracked, and directed to the appropriate administrator for resolution

Assist with the preparation and distribution of communications from the Office of the Assistant Superintendent(s)

Coordinate special projects, committee work, and administrative initiatives as assigned by the Assistant Superintendent(s)

Maintain meeting minutes, records, files, and documentation associated with committees, administrative meetings, and assigned initiatives

Perform other duties as assigned by the Assistant Superintendent(s)

Qualifications

Proven organizational and document management skills required

Proficiency in the use and application of Google Workspace strongly preferred

Three (3) to five (5) years of experience in clerical roles in a school district setting preferred

Familiarity with CSIU and Frontline preferred

Ability to collect, analyze, and interpret data to solve problems

Physical Demands

Ability to reach above and below the waist

Ability to use fingers to pick, feel, and grasp objects

Some stooping, bending, and twisting of the body required

Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.

Ability to sit, stand, walk, or move throughout the building and/or office, often for extended periods of time

Sensory Ability

Visual acuity

Auditory acuity

Work Environment

Typical work environment

Subject to inside environment

Temperament

Must possess excellent interpersonal skills

Must be able to work in an environment with frequent interruptions

Able to make appropriate decisions and work under high levels of stress

Cognitive Ability

Ability to communicate effectively

Ability to organize tasks

Ability to handle multiple tasks

Ability to exercise good judgment

Term of Employment

Salary scale will be consistent with the Act 93 agreement

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The…