Legal Administrative Specialist

Legal Administrative Specialist

Location:

Scranton, PA

Schedule:

Full-time, onsite Monday-Friday Salary: $24.56–$29.65 per hour, commensurate with experience

We are seeking an experienced Legal Administrative Specialist to support the U.S. Attorney's Office, Middle District of Pennsylvania (USAO PAM), in Scranton, PA.

Witness Support

• Work directly with fact witnesses before, during, and after court proceedings
• Coordinate appearances for court, pretrial conferences, and grand jury proceedings
• Provide witnesses with appearance details, travel documents, courtroom orientation, and onsite support
• Meet witnesses upon arrival and escort them to hearings, conferences, or court as needed
• Identify special circumstances or witness needs that require review by an Assistant United States Attorney
• Respond to witness questions regarding appearances, travel, lodging, and reimbursement

Travel & Reimbursement

• Arrange witness travel and lodging in accordance with DOJ and USAO procedures
• Prepare documentation for special travel arrangements and obtain required approvals
• Collect receipts, signatures, and supporting records needed for witness reimbursement
• Prepare and submit witness vouchers and related reimbursement documentation
• Respond to inquiries regarding pending and completed witness payments
• Gather required documentation and reconcile Government Travel Accounts

Administrative Support

• Receive visitors and respond to calls, questions, and inquiries from fact witnesses
• Prepare routine correspondence and recurring documents using required formats and terminology
• Track hearings, trial dates, grand jury appearances, conferences, and other witness activity
• Maintain calendars or databases of active and pending witness appearances when requested
• Use Microsoft Office for word processing, document creation, data entry, and records management
• Perform related administrative and logistical duties supporting witness management

Records Management

• Establish and maintain witness files, documents, databases, calendars, and tracking records
• Assemble documents and information needed for witness files and reimbursement processing
• Maintain witness records in accordance with DOJ procedures and retention requirements
• Protect confidential witness information and personally identifiable information
• Preserve Government records in accordance with federal and agency requirements
• Follow DOJ privacy, cybersecurity, confidentiality, and information-handling rules

Coordination

• Confer with Assistant United States Attorneys regarding appearances and special circumstances
• Coordinate with the Court, Probation, Pretrial Services, and the U.S. Marshals Service
• Communicate with investigative agencies and other Government counterparts as needed
• Gather information needed to support witness appearances, travel, and case scheduling
• Escalate approval needs, special circumstances, and scheduling issues to appropriate personnel

• At least one year of clerical, office, or administrative support experience
• Experience and expertise performing the services required for the position
• Proficiency in Microsoft Office Suite
• Proficiency in word processing, document creation and management, business administration, and data entry
• Ability to communicate professionally with witnesses, attorneys, Government personnel, and members of the public
• Ability to handle confidential and sensitive information
• Valid state driver's license
• Must live within the general commuting radius of the USAO office
• Must be capable of successfully completing the required background investigation

• High school diploma or equivalent required
• Undergraduate degree preferred

• Scranton, PA 18503

• Travel may be required
Work Hours
• Monday–Friday, 40 hours per week
Telework
• Telework may be authorized
Clearance
• U.S. citizenship required as it supports the U.S. federal government
Client
• Department of Justice (DOJ)
Employment Classification
• Employment Classification Eligibility — Nonexempt

****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender…