Faculty Affairs Specialist, Faculty Affairs, Thomas Jefferson University

Faculty Affairs Specialist, Faculty Affairs, Thomas Jefferson University

Philadelphia, PA

May 26, 2026

The Faculty Affairs Specialist is responsible for the administration and coordination of key faculty lifecycle processes, ensuring accuracy, compliance, and consistency across contracts, compensation, performance evaluations, and reporting. This role serves as a central liaison between Faculty Affairs, Human Resources, academic leadership, and other institutional partners to support faculty‑related operations and initiatives. The Specialist applies strong analytical and organizational skills to manage data integrity, streamline workflows, and enhance operational efficiency.

Additionally, the role contributes to strategic projects, policy implementation, and continuous process improvement within Faculty Affairs.

• Administers and ensures accuracy and compliance of faculty lifecycle processes, including full‑time and adjunct contracts, compensation, position requests, and ACT 76 data reporting, in alignment with institutional policies and regulatory requirements.
• Oversees and supports faculty performance management processes, including annual reviews, while ensuring completion, compliance, and alignment with university standards.
• Develops, maintains, and analyzes faculty data, producing reports and dashboards to support leadership decision making, audits, and strategic initiatives while ensuring data integrity across systems.
• Collaborates cross‑functionally with Faculty Affairs leadership, deans, Human Resources, Contracts, and Faculty Records to streamline workflows, support faculty satisfaction initiatives, and improve operational processes.
• Supports faculty‑related programs and initiatives, including onboarding (New Faculty Orientation), recognition events, process improvements, and special projects as assigned.

• 3 years related experience in an academic environment or similar knowledge.
• Ability to work in a fast‑paced environment and balance competing priorities, complex situations, and tight deadlines.
• Exercises judgment in organizing, analyzing, and sharing information with the Leadership Team and appropriate offices.
• Demonstrated excellence in oral and written communications and strong organizational and project management skills suited to a work environment that requires collegiality.
• Ability to work with sensitive/confidential materials using tact and discretion.
• Ability to influence people outside of the direct line of authority for positive outcomes.

Interested candidates should submit their application and CV online at (Use the "Apply for this Job" box below). and then search for Job  # REQ-0030706.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Jefferson offers a comprehensive package of benefits for full‑time and part‑time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short‑ and long‑term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full‑time service or two years of part‑time service.

All colleagues, including those who work less than part‑time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.