Project Portfolio Management Software Administrator

Job Description

About the Team

The immediate team consists of Engineering Design, Engineering Laboratory, Technical Publications, and Data Analytics, which together form Engineering Operations. The broader Engineering organization also includes Project Management, Engineering Technology, and Sustaining Engineering. These teams support Engineering Innovation Sprints, New Product Development, and Sustaining Engineering by continuously striving to accelerate time to market through continuous improvement.

Victaulic is seeking a Portfolio Project Management Software Administrator to own and optimize our  platform across the New Product Development (NPD) organization. This role sits at the intersection of project management methodology and platform administration, ensuring our engineering and product development teams have the workflows, dashboards, and automations they need to bring innovative mechanical piping solutions from concept to market efficiently.

As the go‑to expert for  within our NPD function, you will configure and maintain portfolio‑level views, standardize project tracking across multiple concurrent development programs, and drive adoption of best practices that keep cross‑functional teams aligned. You will partner closely with engineering managers, program managers, and senior leadership to translate business requirements into effective platform solutions.

This role also encompasses change management and methodology support, helping teams transition from legacy processes to modern project management approaches, such as Agile hybrid and iterative workflows, while ensuring the platform evolves to meet new ways of working.

• Platform Administration & Configuration
• Serve as the primary platform administrator for the NPD organization, managing work spaces, boards, dashboards, and user permissions with full administrative control.
• Design and maintain portfolio‑level views that provide leadership with real‑time visibility into project health, resource allocation, and milestone progress across the development pipeline.
• Create and enforce standardized board and doc templates, column structures, naming conventions, and color‑coding standards to ensure consistency across the platform, including phase‑gate reviews, design reviews, test plans, and launch checklists.
• Configure custom fields, status columns, people columns, timeline columns, and dependency columns to support cross‑functional team assignments, development schedules, and critical‑path management.
• Build native  automations using pre‑built recipes, custom triggers, and custom actions to streamline recurring workflows such as stage‑gate reviews, design reviews, and engineering change orders.
• Design, build, and maintain advanced integration scenarios in  (formerly Integromat) to orchestrate complex, multi‑step workflows, including multi‑branch conditional logic, cross‑system data synchronization, and webhook‑driven triggers across PLM, ERP, CAD, and other enterprise systems.
• Develop formula columns, mirror columns, and connect boards functionality to streamline data calculations related to project timelines, resource allocation, budget tracking, and cross‑functional dependencies.
• Configure sprint boards with appropriate time‑boxing structures for teams adopting Agile or Agile‑hybrid workflows, including backlog management, iteration planning, and work‑in‑progress tracking.
• Stay current with  and  product releases, new features, and API capabilities, and evaluate their applicability to Victaulic’s NPD workflows.
• Process Improvement & Workflow Design
• Partner with engineering leaders and program managers to map NPD processes (stage‑gate, Agile‑hybrid, or custom workflows) into platform structures that reflect how teams actually work.
• Identify bottlenecks and inefficiencies in current project tracking methods, and propose and implement platform‑based solutions to address them.
• Support portfolio prioritization by building views and data models that help leadership balance workload, strategic alignment, and capacity.
• Create customized views including Kanban for workflow management, Gantt for timelines and release planning,…