Purchasing and Payables Administrator, Senior Associate

Core Responsibilities

• Leads the invoicing cycles for assigned business lines. Acts as primary liaison with internal clients for advanced invoice inquiries, and communicates timelines and resolutions as needed.
• Performs system and peer quality audits of the invoice process for accuracy, compliance and completeness. Maintains audit metrics for the team and is responsible for reviewing with manager monthly. May complete other audits as necessary.
• Partners with the business to design billing solutions for complex fee agreements and to identify and resolve related issues.
• Recommend system and process enhancements, and tests elevations as needed.
• Leads the receivable collections from aligned business lines as necessary.
• Generates and distributes management reporting according to established procedures/deadlines.
• Participates in special projects and performs other duties as assigned.

• Minimum of two years related work experience.
• Undergraduate degree or equivalent combination of training and experience. Finance or Accounting degree preferred.

Vanguard is not offering visa sponsorship for this position.

At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.