Senior Accounts Payable

Senior / Lead Accounts Payable Specialist

We are partnering with a mission-driven nonprofit organization to identify a Senior / Lead Accounts Payable Specialist to join their finance team. This is a highly visible role supporting a complex, multi-program environment with significant impact across the organization.

Our client is a well-established nonprofit dedicated to providing community enrichment services to those in the Greater Philly area. This role plays a key part in ensuring financial accuracy and compliance tied to government funding and program operations.

The Senior / Lead Accounts Payable Specialist will oversee the full-cycle accounts payable function in a high-volume environment. This individual will act as a lead resource, helping to ensure accurate and timely processing, strong internal controls, and support for audits and reporting.

• Process and oversee high-volume AP transactions including invoices, reimbursements, ACH/wire payments, and check runs
• Ensure proper coding across GL accounts, programs, grants, and cost centers
• Monitor AP aging and support effective cash flow management
• Maintain vendor records and ensure compliance with internal policies

• Reconcile AP subledger to general ledger on a monthly basis
• Support month-end and year-end close activities
• Prepare audit schedules and documentation (financial audits, government funding, Medicaid)
• Analyze trends, accruals, and outstanding liabilities

• Partner with leadership on process improvements and special projects
• Help strengthen workflows, controls, and AP procedures in a complex environment

• Provide guidance and day-to-day direction to AP staff
• Support training, onboarding, and team development
• Assist in prioritizing workload and ensuring deadlines are met

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 5–7+ years of progressive accounts payable experience
• Experience in a high-volume AP environment required
• Prior lead or supervisory experience is a plus
• Strong understanding of reconciliations and AP processes
• Proficiency in Excel and ERP/accounting systems
• Experience in nonprofit, government-funded, or multi-entity environments highly preferred

• Detail-oriented and highly organized
• Strong sense of accountability and follow-through
• Ability to work in a fast-paced, deadline-driven environment
• Someone who can bring structure, consistency, and a process mindset
• Hybrid schedule (minimum 2 days onsite)
• Additional onsite presence may be needed during audits or key initiatives

• Opportunity to step into a lead-level AP role with visibility across finance
• Work for an organization making a meaningful impact in the community
• Exposure to complex funding structures and audit environments
• Ability to influence and improve processes
• Medical, dental, and vision insurance
• Wellness initiatives to promote physical and mental health
• Comprehensive safety programming to ensure a secure work environment
• 401(k) plan with employer match
• Defined benefit and defined contribution pension plans

• Paid holidays and vacation
• Paid sick leave
• Parental leave (maternity and paternity)
• Life and disability insurance