Billing Supervisor

Overview

The Billing Supervisor provides full oversight of the order-to-cash process, ensuring accuracy, timeliness, and financial integrity across all client accounts. This role leads a team of Analysts, driving accountability for billing accuracy, collections performance, and client satisfaction. The Supervisor serves as the operational point of escalation for complex client issues, oversees day-to-day billing and collections activities, and partners with internal stakeholders to enhance data accuracy, automation, and process efficiency.

The Supervisor plays a critical role in maintaining strong client relationships, supporting continuous improvement initiatives, and ensuring the team meets organizational revenue goals.

Supervisory Responsibilities:

• Supervise the collections analysts
• Conduct monthly 1 v 1 coaching with direct reports
• Handle all aspects of performance management for direct reports

Duties/Responsibilities:

• Team Leadership & Oversight
  • Supervise and guide Analysts to ensure invoices are generated accurately, submitted on schedule, and supported by proper documentation. Review weekly billing activity, verify compliance with policies, and oversee resolution of discrepancies to maintain data integrity.
• Client Relationship & Escalation Management
  • Serve as a secondary contact for key utility clients, joining client KPI or escalation calls to resolve complex billing or collections issues. Provide direction to analysts on client communication and ensure professional, timely resolution of inquiries and disputes.
• Order-to-Cash Process Accountability
  • Oversee the complete billing and collections workflow from data entry through cash application. Ensure adherence to established policies and controls, and identify opportunities to improve automation, reconciliation accuracy, and timeliness.
• Collections & AR Performance
  • Lead weekly collections meetings with the analyst team to review aging receivables, establish action plans for overdue accounts, and ensure performance aligns with company AR goals. Collaborate with clients and internal teams to address payment delays or invoice rejections.
• Client Onboarding & Technical Setup
  • Manage the setup of new clients and billing processes, including creating billing templates, defining invoicing parameters, and coordinating with Technology, Payroll, Operations, and Field Operations to ensure proper data capture and system configuration.
• Cross-Departmental Collaboration
  • Work closely with Business Development, Field Operations, Payroll, and the Operations to resolve systemic issues impacting billing accuracy, contract compliance, or data transfer between systems.
• Reporting & Analysis
  • Compile and review weekly billing and collections reports, team productivity metrics, and account performance summaries for the Billing & Collections Manager. Provide insights and recommendations to improve accuracy, efficiency, and client satisfaction.
• Training & Staff Development
  • Coach, mentor, and develop team members, providing feedback and technical guidance to strengthen their analytical and client-management skills. Lead onboarding and ongoing training sessions for analysts to ensure consistency and compliance with policies.
• Process Improvement & Systems Efficiency
  • Partner with Technology, Finance, and Operations leadership to evaluate and implement process enhancements that improve data flow, reduce rework, and support scalable revenue operations practices.

Other

Job Functions:

• Support internal and client-facing audits, data reviews, and special projects as assigned by the Manager.
• Participate in department meetings, process improvement work groups, and cross-functional initiatives.
• Demonstrate company values of accountability, integrity, and collaboration in all interactions

In addition to the functions listed above, the employee is expected to act in accordance with company values, vision and mission, exercise honesty, integrity and respect with all clients and co-workers, demonstrate leadership, maintain a professional appearance and demeanor, demonstrate a positive attitude, communicate effectively with co-workers and clients, work with accuracy, efficiency and close attention to detail, maintain good attendance by working when and where directed, respect the work environment and keep it as neat and clean as possible, and exercise initiative to learn new skills and tasks and to help co-workers when possible.

The employee is also expected to perform other duties and functions as required.

What Flagger Force Offers:

• Medical, vision and dental insurance
• 401k w/company match
• Generous paid time off
• On-site fitness facility
• Paid holidays
• Health savings account
• Company paid benefits (long term disability and basic life/AD&D)
• Employee assistance program
• Tuition and education assistance
• Employee appreciation events
• Giving back to the communities we serve through paid volunteer time off
• Professional development opportunities

Required Skills:

Reporting & Systems Oversight

• Oversees:
  • Weekly billing…