Administrative Coordinator Seal , CA

Administrative Coordinator

We are looking for an Administrative Coordinator to join a non-profit organization in Seal Beach, California on a Contract basis. In this entry-level role, you will provide administrative, governance, and operational support for assigned community associations while helping maintain responsive service for residents, board members, and internal partners. This opportunity is ideal for someone who is organized, detail-oriented, and comfortable balancing communications, scheduling, records management, and day-to-day office coordination in a fast-moving environment.

Responsibilities:

• Organize board and association meetings by managing schedules, preparing agendas, assembling materials, and coordinating related communications.
• Record accurate meeting notes, document decisions, and maintain well-structured files for follow-up and reference.
• Support annual meetings, elections, and other governance activities by ensuring required documentation and timelines are properly managed.
• Maintain calendars, trackers, and administrative processes to keep assignments, deadlines, and action items on schedule.
• Monitor records for assigned associations and coordinate updates so files remain complete, accurate, and accessible.
• Work with internal departments and external service providers to help address operational requests and administrative matters.
• Prepare written communications for residents, board members, and stakeholders regarding community policies, procedures, and routine updates.
• Provide reception and inbound call support as needed, responding professionally to inquiries and directing requests appropriately.
• Assist with compliance-related notices, postings, and documentation while handling sensitive information with professionalism and discretion.