Buying Admin

Mada Luxe is a partner for the world’s most coveted brands and retailers. Across our fashion, lifestyle, and venture tech divisions, we distribute premium brands to major retailers around the world - investing in and developing brands, products, and technology where we see growing demand. Our platform is constantly evolving and expanding to meet the changing needs of the luxury consumer.

Our exclusive relationships, luxury expertise, operational excellence, and tech prowess are unmatched. As an end-to-end growth partner, we support our family of brands with everything from back-office and logistics support to marketing, distribution, and growth strategies. With 15 years of sustained growth and experience, we continue to innovate and build the future of luxury that we envision.

We are looking for a driven, hardworking Buying Admin to join our team. The role involves assisting the buying team with administrative tasks, tracking orders, pulling reports and analyzing data to make informed decisions about our inventory or future buys. Reporting to the VP of Buying, this role’s primary function will be to act as a support the Division’s buying team with a very specific focus on data processing and analysis.

The ideal candidate is extremely organized and detailed oriented, with high proficiency in Excel and comfortability with large amounts of data.

• Collect and assess internal and external data from various sources for analysis.
• Assist the buying team with pulling reports (including but not limited to sell through reports, inventory management, open PO report, sales histories).
• Perform product information organization, research and product tagging.
• Issue, check and manage POs/order confirmations with suppliers.
• Maintain 100% accurate purchase orders within our ERP system, such as: cost price, style code, shipping window, image, style description.
• Work cross functionally with the logistics department to maintain shipping details and product deliveries.
• Perform competitive shops for pricing, MSRP data, imagery, style info.
• Support the department in performing admin duties from both sales & buying as requested by your team.

• 3-5 years previous experience gained in a fast-paced fashion wholesale buying or merchandising environment with strong administrative skills.
• Must have strong analytical and computer skills with an emphasis on Microsoft Excel and its functions. (Pivot tables, SUMIF, V-Lookups).
• Comfortable with ambiguity, changing strategy, and being nimble to business needs.
• Comfortable with other Microsoft Suite programs (PowerPoint, Word, Outlook and Teams).
• Excellent verbal and written communication skills.
• Commercial awareness — understanding of our business, products, and competition.
• Strong eye for detail and organizational skills and strives for a high level of accuracy.
• The ability to work with stringent deadlines.
• Entrepreneurial mindset with a drive to grow within the company, taking on more and moving up in time.
• A great work ethic and ability to multi-task.