Office Admin

Description We are looking for an organized Office Admin to support member records, stock transfer activities, and front-office operations for a non-profit organization. This Long-term Contract position is ideal for someone who can manage detailed paperwork, assist residents and internal teams, and keep sensitive records accurate and up to date. The role involves frequent coordination with finance, sales, escrow, and property-related teams while delivering attentive service to visitors and stakeholders.

Responsibilities:

- Welcome visitors to the office, answer questions, and provide courteous assistance related to membership and stock transfer matters.

- Handle documentation for ownership changes, withdrawals, and related transactions while ensuring records are complete, accurate, and properly routed for approval.

- Maintain resident, shareholder, and member files, including updates to databases, certificates, file maintenance forms, and other administrative records.

- Coordinate inspection scheduling and communicate with sales, escrow, and property teams to support timely processing of transactions.

- Prepare financial documentation, submit requests to the appropriate department, and track fees and payments connected to transfers and related services.

- Issue and distribute onboarding materials for new stockholders, including identification cards, keys, welcome materials, payment cards, and assignment information.

- Review eligibility documentation for family representatives, conservators, or trustees and assist with contract service pass processing when applicable.

- Support annual meetings, year-end mailings, and administrative programs such as pet registration and caregiver pass documentation.

- Provide backup assistance with general office support tasks, including copy and supply-related duties, as needed. Requirements - Proficiency with computers and standard business software used for administrative recordkeeping and document preparation.

- Typing speed of at least 45 words per minute.

- Strong attention to detail with the ability to manage high-volume paperwork accurately.

- Clear verbal and written communication skills for interacting with residents, staff, board members, visitors, and external partners.

- Ability to handle confidential information with discretion, prioritize multiple assignments, and exercise sound judgment in a detail-focused environment.

- Physical ability to sit for extended periods and also perform frequent standing, walking, reaching, stooping, and repetitive hand movements.

- Ability to lift up to 20 pounds and push or pull up to 25 pounds as part of routine office support activities.

- Ability to read, write, follow policies, and work effectively with diverse internal and external stakeholders. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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