Office Coordinator

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Full Time Clerical Searcy, AR, US

9 days ago Requisition

Medical, Dental, and Vision Insurance

Company paid life insurance policy up to $15,000

FSA and FSA Dependent care

Supplemental Insurance such as Short-term disability, Long-Term disability, etc.

401(k) retirement plan with company match

Paid time off (PTO) program to total up to 208 hours a year

Tuition and certification reimbursement for qualified employees

Employee Assistance Program (EAP).

Free parking at all locations.

Mileage reimbursement for company travel.

Arkansas Hospice offers competitive wages and bases our pay rates off each candidate’s years of experience. The rates that are listed on the Indeed website are not ours and are not accurate.

The Office Coordinator performs a variety of clerical duties including data entry, photocopying, faxing and file maintenance. Medical record responsibilities include auditing, preparing related documents, scanning/attaching, order tracking, and ensuring the medical records are complete and in compliance with policies and procedures, state and federal rules and regulations. The Office Coordinator/Scheduler greets visitors, receives telephone calls, and records messages in the absence of other team members.

The Office Coordinator/Scheduler also performs scheduling tasks.

In some locations, the Office Coordinator and Scheduler are separate positions; however, each position is cross trained to substitute in the other’s absence and to assist the other daily if/when needed.

Education: High school diploma or GED required.

Experience: A minimum of one-year previous clerical/administrative related work experience, preferably in a healthcare setting using an electronic medical record. Prefer advanced skills in a variety of computer software applications including word processing, spreadsheets, and database.

Additional Requirements: Must be proficient in Microsoft Excel and Word with a minimum typing speed of 45 wpm. May be required to work flexible hours and occasional overtime.

• Types memos and other documents as assigned.
• Performs basic data entry duties in a timely and accurate manner.
• Photocopies and assembles documents as assigned.
• Maintains office files in an efficient manner.
• Assists with coordination of meetings and other special events.
• Receives telephone calls and records accurate, timely messages in the absence of other team members and relays messages to staff as applicable. This may also include receipt and entry of a referral and pre-admit collaboration documentation in HCHB.Receives, dates, and distributes postal mail promptly and accurately, as applicable per office.
• Orders supplies and maintains appropriate inventory based on established guidelines with appropriate supervisory signatures, as applicable per office. Maintains the staff break room, bathroom, supply closet, and reception area in a clean and orderly manner at all times, as applicable per office.
• Assembles admission packets for use in initiation and evaluation visits, as applicable per office.
• Assembles nursing home binders upon admission/transfer, and assists as needed with printing updated documents and coordinating delivery.
• Assembles and audits new medical records within 1 business day of admission/incoming transfer and audits discharged medical records within 3 business days of discharge (including revocations, transfers and deaths). Maintains and tracks missing/delinquent documentation in a designated binder for all audit sheets. Contacts the clinician, supervisor and/or HIM…