Assistant Manager

Job Details:

Location:

Seaside, OR 97138
Position Type:
Part Time
Salary: $20.00 - $24.00 hourly
Shift: Day

Responsible for converting telephone and walk-in prospects to leases, maintaining and increasing occupancy, and effectively communicating with existing residents to establish a successful renewal program. Responsible for weekly/monthly reporting, rent posting, and assisting the On‑site manager with day‑to‑day property activities while maintaining office clerical systems and meeting resident needs.

• Marketing
  • Respond to telephone inquiries to generate prospective resident visits.
  • Show and demonstrate apartments using sales skills to secure lease signatures.
  • Follow‑up with prospective residents.
  • Monitor telephone and walk‑in traffic via guest cards and traffic logs.
  • Walk model tour route and open models daily to ensure quality presentation.
  • Collect lease information, complete applications, conduct credit and reference checks, and maintain lease files.
  • Conduct periodic market surveys as requested.
  • Encourage resident retention by contacting residents on the renewal report not currently on lease.
• Lease Administration
  • Perform move‑in inspections with new residents.
  • Review welcome packet with new resident promptly.
  • Maintain legal records/files.
  • Enter daily activity on vacancy and rent reports.
• Resident Relations
  • Prepare and process resident service requests.
  • Assist with resident problems and complaints concerning rent payments and service requests.
  • Assist with newsletters and promotion flyers.
  • Assist in planning community activities and events.
• Accounting
  • Collect, record, and deposit rental payments, application fees, and security deposits.
  • Maintain account records and journals, and make bank deposits.
  • Prepare weekly and monthly financial reports as required.
  • Assist in preparing legal action for evictions when necessary.
• Affordable Housing (if applicable)
  • Assist Manager in complying with regulatory agencies and investors.
  • Ensure administrative and building operations comply with regulations.
  • Assist with initial certifications, annual re‑certifications, rent increases, and utility allowances in accordance with LIHTC and HUD guidelines.
  • Prepare sites for Management and Occupancy Review (MOR), REAC, Housing Quality Standards (HQS), investor audits, and inspections.
• Other tasks as assigned.

• Reports directly to the On‑site Manager.
• Supplies supervision, scheduling of maintenance and on‑site personnel in the manager’s absence.
• Collaborates with property manager, administrative staff, staff from other developments, outside vendors, and service providers.

• High school diploma or GED.
• Two years of related property management or training experience preferred, or equivalent education and experience.
• Proficiency in MS Office (email, Word, Excel) and office management systems.
• Excellent time‑management, multi‑tasking, and prioritization skills.
• Strong attention to detail, problem‑solving, and customer‑service skills.
• Reading comprehension for emails, utility billings, financial documents, and lease agreements.
• Mathematical skills for calculating discounts, interest, commissions, proportions, and percentages.
• Reasoning ability for numerical operations and measurement conversions.
• Valid driver’s license; liability insurance; personal vehicle use may be required.

• Required to stand, use hands, walk, climb, balance, talk, and hear.
• Frequent sit, stoop, kneel, and/or crouch.
• Lift up to 25 pounds routinely, and sometimes more than 50 pounds.
• Close, distance, color, peripheral, and depth vision; ability to adjust focus.

• Moderate noise level; occasional exposure to outside weather, mechanical parts, hazardous chemicals, and electrical shock.
• Frequent shifting of priorities and deadlines, occasional overtime, and potential out‑of‑town travel for conferences.