Emergency Preparedness and Administrative Coordinator

The City of Seaside is recruiting a detail-oriented and collaborative professional to serve as its Emergency Planning & Administrative Coordinator
. This full-time role supports both citywide emergency preparedness efforts and Fire Department administrative operations, working closely with Fire Department leadership and partner agencies.

• Serves in a dual-capacity position, with responsibilities split approximately:
  • 50% Emergency Planning & Preparedness Coordination
  • 50% Fire Department Administrative & Communications Support
• Reports directly to the Fire Chief and collaborates with Division Chiefs and the City's Emergency Management Team.
• Plays a key role in safeguarding confidential and sensitive operational, personnel, and planning information.

• Coordinate the City's Emergency Preparedness Program across all departments.
• Maintain and update the City's Emergency Operations Plan (EOP).
• Support Emergency Operations Center (EOC) readiness, scheduling, and supply maintenance.
• Coordinate preparedness training, exercises, and interagency collaboration, including work with Clatsop County Emergency Management.
• Assist with emergency management budgeting, grants, and compliance reporting.
• Conduct outreach and education related to earthquakes, tsunamis, and emergency preparedness.

• Provide high-level administrative support to Fire Department leadership.
• Draft and coordinate departmental reports, public information, and emergency communications.
• Support grant applications, reporting, invoicing, and records management.
• Maintain departmental communications tools, including website content and data systems.
• Serve as a professional point of contact for internal staff, partner agencies, and the public.

• Highly organized, adaptable, and able to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and administrative systems.
• Willing and able to obtain FEMA ICs/NIMS certifications within the first year.

This is a non-represented, full-time position offering competitive pay, comprehensive benefits, and the opportunity to directly support community safety and resilience.

The background and drug screen requirement applies to employees responsible for the care and safety of the public, as well as those involved in high-risk safety tasks that pose a significant danger to the public. For example, Police Officers, 911 Operators, Firefighters, Lifeguards, and employees operating or working around equipment that can pose a danger to the public.