Technical Administrator

Job responsibilities

• Works with the Aviation Team to complete a number of tasks with the weekly production work, design and construction administration support for projects.
• Manages project data, including project submittal logging and processing; project closeout documentation; preparation of meeting minutes and project report updates; and supervisor-directed communication with clients and sub-consultants.
• Prepares a variety of documents, including reports, technical specifications, graphs and charts, presentations, and templates.
• Maintains project databases, including staffing, deliverables and due dates.
• Enter projects into internal accounting system for supervisor and group/office staff.
• Assist in the preparation of technical proposals. Assists with bid solicitations and preparation of client recommendations.
• Assists the supervisor by working with managers to ensure manager reports are completed.
• Performs general word processing, emailing, copying, collating, scanning, and data entry.
• Gathers and delivers/scans mail, faxes and all other correspondence for the group/office.
• Coordinate delivery of contract documents, drawings, plans and specifications.
• Maintains calendar(s) and may make travel arrangements and prepare expense reports for supervisor, group and/or office staff.
• Plans office events and outings, and acknowledges staff milestones.
• Coordinates administrative support functions with supervisor for new hires and staff changes.
• Coordinates internal processes, tasks, schedules and activities with other groups.
• Identifies administrative needs and develops appropriate solutions or recommendations.
• Coordinates meetings, including meeting invites and distribution of agendas, preparing for and activating technology in conference rooms prior to meeting time, arranging for ordering/delivery of food, and making other necessary arrangements.
• Responsible for ensuring clean, neat reception area and conference rooms.
• Periodically provides back-up phone assistance to receptionist in main office.
• Completes other projects and duties as assigned by the supervisor.

• Ideal candidate would have a BS/BA or associates degree or 10 years of successful relevant experience. Proficient with Microsoft Office Products, with emphasis on Word, Excel, PowerPoint, Teams, Zoom and Outlook.
• Demonstrated initiative taker and strong attention to detail.
• Ability to meet department needs while managing multiple priorities & initiatives.
• Ability to interact with all levels within the organization and work in a fast paced environment.
• Must be approachable, respectful, friendly, and willing to be an important stakeholder in the success and growth of the Sea-Tac office.

$34.00 - $36.00/hr*

* Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.