Administrative Assistant

SEA-US2
17801 Pacific Hwy S
Door MT 5014T
Seatac, WA 98158, USA

SEA-US2
17801 Pacific Hwy S
Door MT 5014T
Seatac, WA 98158, USA

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-criticallogisticsservices at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

The Administrator Assistant position requires an enthusiastic team member to perform a wider range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.

• Performgeneralofficedutiesinclusiveof,butnotlimitedtofiling,answering telephone(s),maildistributionand composing correspondence.
• Greetvisitorsanddeterminewhetherthey shouldbegivenaccesstospecificindividuals.
• Buildprofessionalrelationshipswithcustomersandtheteam.
• Scheduleandconfirmappointmentsandmaintaineventcalendars.
• Prepareoutgoingpackages.
• Assistwithexpensereportsasneeded.
• Monitorstationsupplylevelsandorderasnecessary.
• Prepare requisitions,orders,orotherdocumentsforpurchase.
• Maintainsbillingrecordsandothersourcedocuments,whichaccuratelyrepresenttheoperationof the company.
• Enterandtrackcandidatebackgroundordersand coordinatedrugtesting.
• Arrange track and coordinate all badging activities including Badge applications, appointments scheduling,reporting and audits.
• Arrange track and coordinate all Customs Seals applications, appointments,reporting and audits.
• Assist with newhirepaperwork.
• Proactivelyseeksoutadditionalworkduringdowntime
• Exemplifythedesiredcultureandphilosophies of the organization.
• Safetyandsecurityaretheresponsibilityofeachemployee.
• Allothertasksasrequestedbydepartmentmanagersand/orthe
  
  General Manager

All employees have a responsibility and duty while at work to:

• Takereasonablecareforthehealthandsafetyofthemselvesandofotherswhomaybeaffected by their actions or omissions whilst at work.
• Fullyversedin International Aviation Safetyand Securitystandardsandpassionateabout  promoting them within the organization.
• Co-operatewiththeirmanager/supervisortoallowthemtoperformorcomplywithanylegal requirements imposed on the company.
• Notintentionallyorrecklesslyinterferewithormisuseanythingprovidedbythecompanyinthe interests of health, safety, or welfare reasons.
• Informtheirmanager/supervisorofanyworksituation,equipmentoractivitythatrepresentsa serious or immediate danger to health and safety.
• Reportanyhazards,near misses,incidents,accidents,ordangerousoccurrencestotheirmanager

/Supervisor, who will then follow the procedures contained in this manual.

• Carryoutworkinaccordancewithinformationandtrainingprovidedandanyspecificworkplace health and safety rules or procedures.
• Fullyunderstandthecompanyhealthandsafetypolicy.

• Minimum3 years’ experience working in aprofessional office environment.
• Highlyorganizedwith the ability tomulti-taskand continuallyprioritizeresponsibilities.
• Highdegreeof self-assurednessandmaturity
• Excellentcommunicationskillsandclient-service orientation
• Abilitytoworkwellwithalllevelsofmanagement,staff,and clients.
• Discrete,tactful, andhighlyprofessional
• Abilitytoworkindependentlywithminimalsupervision.
• Demonstratedexperienceinhandlingsensitiveandconfidentialinformation.
• Dependable,reliable,and responsibleinfulfillingobligations.
• Abilitytoread,writeand speak fluent
  
  English.

Menzies Aviation are a committed equal opportunity…