Administrative Assistant

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-criticallogisticsservices at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

The Administrator Assistantpositionrequiresanenthusiasticteammembertoperformawiderangeofadministrative  and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, maildistributionand composing correspondence.

The candidate should be able to workindependentlytocoordinateactivitybetweenoperations,administrative,payrollandhumanresources related functions.

• Performgeneralofficedutiesinclusiveof,butnotlimitedtofiling,answering telephone(s),mail distribution and composing correspondence.
• Greetvisitorsanddeterminewhetherthey shouldbegivenaccesstospecificindividuals.
• Buildprofessionalrelationshipswithcustomersandtheteam.
• Scheduleandconfirmappointmentsandmaintaineventcalendars.
• Prepareoutgoingpackages.
• Assistwithexpensereportsasneeded.
• Monitorstationsupplylevelsandorderasnecessary.
• Prepare requisitions,orders,orotherdocumentsforpurchase.
• Maintainsbillingrecordsandothersourcedocuments,whichaccuratelyrepresenttheoperationof the company.
• Enterandtrackcandidatebackgroundordersand coordinatedrugtesting.
• Arrange track and coordinate all badging activities including Badge applications, appointments scheduling,reporting and audits.
• Arrange track and coordinate all Customs Seals applications, appointments,reporting and audits.
• Assist with newhirepaperwork.
• Proactivelyseeksoutadditionalworkduringdowntime
• Exemplifythedesiredcultureandphilosophies of the organization.
• Safetyandsecurityaretheresponsibilityofeachemployee.
• Allothertasksasrequestedbydepartmentmanagersand/orthe
  
  General Manager

Allemployeeshave aresponsibilityandduty whilstatworkto:

• Takereasonablecareforthehealthandsafetyofthemselvesandofotherswhomaybeaffected by their actions or omissions whilst at work.
• Fullyversedin International Aviation Safetyand Securitystandardsandpassionateabout  promoting them within the organization.
• Co-operatewiththeirmanager/supervisortoallowthemtoperformorcomplywithanylegal requirements imposed on the company.
• Notintentionallyorrecklesslyinterferewithormisuseanythingprovidedbythecompanyinthe interests of health, safety, or welfare reasons.
• Informtheirmanager/supervisorofanyworksituation,equipmentoractivitythatrepresentsa serious or immediate danger to health and safety.
• Reportanyhazards,near misses,incidents,accidents,ordangerousoccurrencestotheirmanager

/Supervisor,who willthenfollow theprocedurescontained inthismanual.

• Carryoutworkinaccordancewithinformationandtrainingprovidedandanyspecificworkplace health and safety rules or procedures.
• Fullyunderstandthecompanyhealthandsafetypolicy.

• Minimum3 years’experienceworkingin aprofessional office environment.
• Highlyorganizedwith the ability tomulti-taskand continuallyprioritizeresponsibilities.
• Highdegreeof self-assurednessandmaturity
• Excellentcommunicationskillsandclient-service orientation
• Abilitytoworkwellwithalllevelsofmanagement,staff,and clients.
• Discrete,tactful, andhighlyprofessional
• Abilitytoworkindependentlywithminimalsupervision.
• Demonstratedexperienceinhandlingsensitiveandconfidentialinformation.
• Dependable,reliable,and responsibleinfulfillingobligations.
• Abilitytoread,writeand speak fluent
  
  English.

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.