Judicial Support Specialist

Help Support Fair, Accessible, and Efficient Court Services

Sea Tac Municipal Court plays a vital role in ensuring justice, accountability, and community safety. As a Judicial Support Specialist, you will be part of a highly skilled team that keeps court operations running smoothly and ensures that every customer-attorneys, defendants, victims, law enforcement, and state agencies-receives accurate information and respectful service.

This position is ideal for someone who thrives in a fast-paced environment, enjoys detailed administrative work, and values public service. You'll be cross-trained across multiple court functions, work independently and collaboratively, and support both in-person and hybrid courtroom operations.

This role reflects the City of Sea Tac's values every day:

• Accountability - You ensure accurate records, timely scheduling, and reliable support.

• Integrity - You uphold confidentiality, legal requirements, and ethical standards.

• Service - You provide clear, compassionate assistance to diverse court customers.

• Teamwork - You collaborate with judges, attorneys, law enforcement, and colleagues.

• Provide information to attorneys, prosecutors, law enforcement, defendants, victims, and state agencies.

• Assist customers at the counter, by phone, email, mail, fax, and through digital platforms.

• Process legal documents, research requests, and make accurate docket entries.

• Enter criminal, traffic, parking, and code enforcement cases into JIS and Inside Courts.

• Update case information including hearings, dispositions, warrants, orders, and probation entries.

• Maintain failure-to-appear records and process related actions.

• Schedule hearings (arraignment, pre-trial, trial, sentencing, mitigation, contested, show cause, motions).

• Prepare court calendars and notify parties via subpoena or summons.

• Coordinate interpreters using web-based scheduling systems (e.g., Moli and OCourt).

• Maintain financial records for infractions, bail, and time payments.

• Create accounts receivable, set payment schedules, and process payments.

• Balance daily receipts, prepare deposits, and manage delinquent accounts and collections.

• Prepare courtroom materials and serve as clerk/bailiff during proceedings.

• Record hearings using AV Capture All or OBS.

• Assist judges, attorneys, defendants, jurors, and witnesses.

• Support hybrid hearings using Zoom and other platforms.

• Track criminal case compliance and schedule review hearings.

• Process jail commitments, releases, and in-custody calendars.

• Maintain warrant and order controls.

• Support jury trial coordination.

• Maintain electronic filing systems (OnBase).

• Provide backup coverage and train staff as needed.

• High School diploma or GED and two (2) years of increasingly responsible clerical experience with an emphasis on customer service OR

• A combination of experience and training that provides the knowledge and skills to perform the job

• Oath of Confidentiality (Washington State Administrative Office of the Courts)

• Valid Washington State Driver's License may be required within 45 days of appointment

• Satisfactory three-year driving abstract

• Successful references and criminal background check

Fluency in Spanish, Somali, Amharic, Punjabi, and/or Vietnamese.