Billing Accountant

Description

Job Title - Billing Accountant

Compensation - $69,000 - $73,000

Location - Onsite in our Admin offices in Seattle

Schedule - M-F 8 - 5 pm

Work at Evergreen Treatment Services and make a difference in our community!

• ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Learn more about our mission and values.
• Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Find out how we are working to achieve racial equity, health equity, and community justice.
• Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members. Check out the compelling stories told by our patients, clients, and staff members that provide more information and a clear picture regarding our organization’s essential work.

This dynamic position plays an important role in helping ETS accomplish our mission!

Job Summary:

• The Billing Accountant is responsible for supporting in overseeing and executing all billing activities related to reimbursement-based contracts and grants for the organization.
• This role ensures timely, accurate, and compliant billing in accordance with contract terms, grant requirements, and applicable regulations.
• Reporting to the Accounting Manager, the Billing Accountant works closely with program, finance, and grants staff to support revenue recognition, cash flow, and audit readiness. Watch this brief video that provides information about this role and working at ETS.

What you contribute to this role – Responsibilities:

• Help ETS succeed in carrying out our mission through working together with other staff to transform systems of harm and inequity to create different approaches to improving community health and safety through addressing substance use and homelessness.
• Assist with the organization-wide initiative to reimagine our interconnectedness within our community to overcome the aspects of our society and organizational culture shaped by white supremacy and settler colonialism.

Accounting Functions Billing & Revenue Management

• Prepare, review, and submit accurate and timely billings for reimbursement contracts and grants
• Ensure billings comply with contract terms, grant agreements, and funder requirements
• Track billable expenses and revenues by funding source and program
• Maintain detailed billing schedules and supporting documentation
• Monitor billing deadlines and submission requirements

Grants & Contract Compliance

• Interpret grant and contract terms related to allowable costs, billing frequency, and documentation
• Ensure expenses billed are allowable, allocable, and properly supported
• Reconcile billed amounts to the general ledger and grant tracking schedules
• Support grant closeouts, amendments, and renewals from a billing perspective

Reconciliations & Reporting

• Reconcile accounts receivable related to grants and contracts
• Track collections and follow up on outstanding receivables
• Assist with monthly and year-end revenue reconciliations
• Prepare billing-related reports for management, funders, and auditors
• Maintain organized billing files to support audits, monitoring visits, and funder reviews
• Assist with preparation of audit schedules related to grants and contracts
• Adhere to internal controls and segregation of duties within the finance function
• Identify process improvements to enhance billing accuracy and efficiency

Collaboration & Communication

• Coordinate with program staff to validate expenses and service data
• Communicate with funders regarding billing questions or discrepancies
• Provide guidance to internal stakeholders on billing requirements and timelines
• Support the Accounting Manager with ad hoc analysis and special projects as needed
• Note:
  
  New and/or different duties and responsibilities may be assigned to this job at any time

Requirements

What you bring to this role – Qualifications

Education and/or Relevant and Lived Experience (if applicable):

• Associate’s degree in Accounting, Finance, or Business
• 3 or more years of…