Staff Accountant

=Job Description

This hybrid Staff Accountant position with a non-profit organization in South Lake Union focuses on payroll, accounts payable, and general accounting support in a mission-driven environment. You will process semi-monthly payroll, manage accounts payable, support compliance and audit activities, and ensure accurate financial reporting. The schedule is 8:00 a.m. to 4:30 p.m., with initial training conducted onsite and a hybrid arrangement of Tuesday through Thursday onsite after the training period.

Responsibilities

+ Process semi-monthly payroll accurately and on time, ensuring all payroll data is complete and correct.

+ Maintain payroll records and ensure ongoing compliance with applicable laws and regulations.

+ Serve as the payroll database administrator and act as the primary liaison with the external payroll service provider.

+ Allocate payroll and benefits across multiple funding sources and prepare related journal entries.

+ Ensure compliance with Federal salary caps and other regulatory requirements related to payroll.

+ Reconcile payroll data with the accounting system (MIP), including statutory tax filings and deductions.

+ Generate payroll-related reports for Accounting and Human Resources, such as hours worked, accruals, and flexible spending account (FSA) activity.

+ Maintain the payroll calendar and manage direct deposit setup for employees.

+ Stay current on tax laws, wage regulations, and system changes that impact payroll processing.

+ Respond promptly to employee payroll inquiries and resolve discrepancies in a professional manner.

+ Receive, verify, code, and process vendor invoices and employee reimbursements in accordance with policy.

+ Conduct regular check runs and submit positive pay reports to the bank to support cash control and fraud prevention.

+ Maintain and reconcile accounts payable aging and related general ledger balances.

+ Ensure vendor records meet W-9/W-8 and 1099/1042-S requirements, and support year-end information reporting.

+ Process credit card and travel reimbursements in line with organizational policies.

+ Reconcile vendor statements, maintain positive vendor relationships, and resolve billing or payment discrepancies.

+ Identify and record use tax liabilities accurately in the general ledger.

+ Manage accounts payable documentation, including check logs, cash receipts, and filing systems.

+ Prepare monthly, quarterly, and year-end financial and audit reports as assigned.

+ Document accounting and payroll processes and support internal and external audits, including financial statement, single, and retirement plan audits.

+ Ensure compliance with internal policies and external regulations related to accounting, payroll, and accounts payable.

+ Make deposits and maintain an accurate cash receipt log.

+ Monitor and track education benefit usage for employees.

+ Perform other accounting duties and projects as assigned to support the finance team.

Essential Skills

+ 4-6 years of experience working as a Staff Accountant within a corporate or similar professional environment.

+ Proficiency with the MIP accounting system (Abila MIP), including general ledger and reporting functions.

+ Demonstrated knowledge of payroll administration, processes, and procedures, including applicable regulatory requirements and laws.

+ Hands-on experience with general ledger accounting, journal entries, and account reconciliations.

+

Experience with accounts payable, including invoice processing, AP aging, and vendor management.

+ Working knowledge of accounts receivable and project accounting concepts.

+ Proficiency in Microsoft Excel, Word, and Access.

+ Experience preparing or supporting month-end reporting and compliance-related filings such as W-9, W-8, 1099, and 1042-S.

+ Ability to maintain accurate records, manage multiple deadlines, and ensure a high level of attention to detail.

+ Strong communication skills to collaborate with internal stakeholders and external vendors, and to respond to payroll and AP inquiries.

Additional

Skills & Qualifications

+ Experience working in a non-profit environment, particularly with grant or funding source allocations, is highly beneficial.

+…