Accounts Receivable Billing Specialist

If interested in applying for this position, an assessment link is required upon completion of an application Overview Botanical Designs and its affiliates, Foliage Design Systems, McCaren Designs, Good Earth, Articulture Designs, and Four Seasons Greenery are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality.

We are passionate about our work and committed to delivering high-quality design and installation services to our clients.

Summary

Description:

Botanical Designs is seeking a highly motivated, experienced Accounts Receivable Specialist with ASPIRE and /or Service Titan experience to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization. The Accounts Receivable Specialist will help manage the financial transactions within the organization to ensure it receives payments on time and in full.

This role is primarily responsible for billing customers timely and accurately, including project/installation billings and recurring monthly maintenance billings. In addition, this role will manage and process incoming payments, reconcile accounts, communicate with customers, and partner with various teams throughout the organization.

Job Duties and Responsibilities (Essential Functions):

In a landscape maintenance company using Aspire, this role is:

More operationally tied (reviewing work tickets, contracts, services)
Less pure accounting and more billing systems + process ownership

Often involved in fixing workflow gaps and billing errors, not just posting payments

Will Also include:

Create invoices and account statements according to company practices; submit accurate and timely invoices to customers in accordance with Company revenue recognition policies and in line with GAAPMaintain and update customer records, including name or address changes, mergers, mailing attentions, and billing preferences

Prepare, post, verify, and record customer payments and transactions related to accounts receivable

Research and resolve customer discrepancies and past-due amounts

Proactively communicate with accounting, sales, and customers regarding standard past-due accounts and collections

Provide helpful assistance and documentation to customers as needed, including form W9, certificates of insurance, payment processing information, etc.

Reconcile accounts receivable and additional GL accounts as assigned

Prepare ad hoc analysis as needed

Process periodic sales tax filings

Partner with the accounting team, as well as other teams in the organization, to implement best practices and process improvements

Perform other related duties as assigned

Knowledge / Skills / Abilities

Experience with billing and collections

Excellent verbal and written communication skills

Proficient in Microsoft Teams and Microsoft 365

Experience is strongly preferred with a service management software, such as Aspire or Service Titan Proficiency with a mid-level ERP system, such as Acumatica Understanding of sales tax requirements

Ability to work independently and as part of a team in a fast-paced environment

Results oriented – ability to manage and meet deadlines

Ability to think critically, anticipate work needs, and interact professionally with customers

Excellent problem-solving skills

Highly organized and attentive to detail

Level Requirements:

High school diploma or equivalent required; associate or bachelor’s degree in accounting preferred

At least two years of related experience required

Benefits for Full Time Eligible Include:

Medical with contribution coverages on our health program as defined by plan Dental as defined by plan Vision as defined by plan
401K as defined by plan

Paid Holidays as defined by company policy

Personal Time Off (PTO) based on the accrual allotment as defined by the company policy

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential…