Grant Compliance Specialist

The Grant Compliance Specialist is a key member of Youth Care's Program Quality and Impact (PQI) team, working under the day-to-day direction of the Senior Program Manager - Grants & Contracts. This position assists the third-party outsourced accounting team with the preparation and submission of grant invoices and financial reports across Youth Care's portfolio of public and private funding, and provides essential support to the Senior Program Manager on funding opportunities, audit preparation, budget tracking, and compliance monitoring activities.

This is a great opportunity for someone with hands-on grant billing and reporting experience who is eager to deepen their knowledge of grant compliance in a mission-driven organization. The ideal candidate is detail-oriented, well-organized, and comfortable working across multiple funders and deadlines. Familiarity with public funding streams including federal, county, and city grants, and a working knowledge of the Uniform Guidance (2 CFR Part 200) are important assets in this role.

ESSENTIAL RESPONSIBILITIES:

Grant Financial Reporting & Invoicing Support the preparation and submission of accurate, timely financial invoices and reimbursement requests for all active public and private grants, including federal (DOL and DOJ), KCRHA, county (King County), city (City of Seattle), and foundation funders.

Assist in maintaining the grant billing calendar to track all invoice due dates and reporting deadlines across the full grant portfolio.

Support the generation of funder-specific financial reports in required formats, including cost reimbursement reports and budget-to-actual summaries.

Assist with reconciling grant expenditures against the general ledger and program budgets monthly; flag discrepancies to the Senior Program Manager and outsourced accounting team for resolution.

Coordinate with program staff to gather supporting documentation for invoices, such as payroll records, receipts, and service delivery data.

Assist in maintaining organized, complete, and audit-ready grant files including award documents, correspondence, budget modifications, and submitted reports.

Compliance Support Assist the Senior Program Manager in monitoring grant award terms and conditions to ensure expenditures are allowable, allocable, and reasonable under funder requirements and the Uniform Guidance (2 CFR Part 200). Support the review of grant agreements, contract modifications, and subrecipient agreements for financial compliance considerations.

Help maintain working knowledge of applicable federal, county, and city regulations governing Youth Care's grant portfolio.

Assist in tracking subrecipient compliance requirements and gathering documentation for subrecipient monitoring activities.

Audit & Monitoring Support Assist the Senior Program Manager in preparing for funder desk audits and monitoring visits from federal, county, and city funders, including organizing files and compiling requested documentation.

Support preparation of audit work papers and materials for the annual Single Audit (Uniform Guidance) and other compliance reviews in partnership with the outsourced accounting team.

Help compile documentation and responses related to audit findings or monitoring recommendations as directed in partnership with the outsourced accounting team.

Participate in funder desk audits as a supporting team member; gain exposure to audit processes across a variety of federal, county, and city funders.

Budget Tracking & Grant Allocations Support Track grant expenditure pacing against approved budgets and provide regular status updates to the Senior Program Manager.

Assist in the preparation of budget modification requests and related funder correspondence.

Support the accurate application of grant allocation methodologies and indirect cost rates as directed by the Senior Program Manager.

Assist in gathering data and documentation needed for budget development during the grant proposal stage.

Systems & Administrative Support Generate reports in accounting software (MIP Fund Accounting experience a plus) to support accurate recordkeeping and reporting.

Support the development and maintenance of internal grant files, tracking tools, and process documentation.

Assist in preparing financial data and summaries for grant applications and renewal proposals in collaboration with the Development team.

Perform other grant-related administrative and financial tasks as assigned by the Senior Program Manager.

Payroll, Allocations, and Finance Provide payroll allocations oversight to ensure accurate, compliant distribution of payroll costs across grants, programs, and funding sources.

Process Improvement & Training In collaboration with the Senior Manager of Grants and Contracts, develop, present, and maintain continuing education materials to ensure staff understand and correctly apply grant requirements, cost allocations, and related financial processes.

Provide training and guidance to managers on reviewing organizational…