Grants & Contracts- Admin & Billing Manager Job Seattle area,Washington USA,Accounting

Grants And Contracts, Admin And Billing Manager

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

As the Grants and Contracts, Admin and Billing Manager you will manage the end-to-end financial functions and systems related to government grants and other association contracts. You will oversee a team of billing specialists, ensure appropriate internal controls are in place, and all accounting procedures and grant management standards are followed to mitigate risk and enhance the accuracy of the organization's reported financials, resulting in successful audits.

You will serve as the expert in preparing monthly invoices, accounts receivable, financial statement and grant reconciliation. If you're the right candidate for this position, you are a dynamic and organized individual who will support, enhance and ensure fiscal compliance with all government funded grants and contracts. You enjoy working with people and have the ability to bring together a team to facilitate smooth processes and procedures to meet deadlines.

You have the ability to make decisions and recommendations that will support the goals and needs of the department.

What you'll get from working at The Y:

Membership to the YMCA of Greater Seattle for you and your household
Medical, Dental, Vision, and Life insurance
Retirement with generous employer contributions
Free access to mental health resources
Rapidly-accruing paid time off (PTO) available immediately upon hire
Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Hiring range: $80,168.40-$84,000/yr

Responsibilities

Manages a team of billing specialists supporting the end-to-end financial functions for the Association government grants and contracts.

Manages assigned government grant and contracts in order to maintain hands-on involvement with the core activities of the team.

Oversees financial operations of government grant and contracts, including monitoring staff spending, preparing financial reports, coordinating accounts payable, accounts receivable, payroll changes, purchase orders, and invoices.

Ensures financial compliance of government grant and contracts are completed in accordance with agency guidelines, including which expenses are eligible to be billed, and which are ineligible.

Assists with month and year end closings, with a special emphasis on Fund 4 to ensure government grant activity is accounted for properly on invoices and financial statements are accurate, producing corrections when needed.

Oversee the preparation and submission of invoices with financial back-up and all required reports to agencies, including the accounts receivable to appropriate accounting staff.

Oversees tracking of revenue and expenses booked in the general ledger in proper periods, against contract amounts and resolves discrepancies with business units. Manages quarterly reconciliations to ensure no overbilling during contract lifecycle.

Assists with coordinating payments and collections as needed.

Organizes the collection of all non-financial reporting with program staff to ensure timely submission to agencies.

Fiscal liaison between government agency and program staff of assigned contracts.

Review and interpret contract/grant renewals, amendments to calculate and communicate financial adjustments to keep staff well-informed.

Serve as the expert resource and trainer on Billing Team processes (purchase card receipt submission, timesheet accuracy, expense coding, overall fiscal compliance) for government grant staff, to safeguard fiscal compliance.

Ensures billing specialists compile and post monthly program Trial Balance reports; supports program staff in reviewing and in preparing variance reports.

Back up to Assistant Controller, providing technical assistance to program directors on budget maintenance and budget creation for grant applications.

Supports government grant and contract agency audits and assists accounting department with external audits as needed.

Recruits, hires, trains, evaluates and supervises the Billing Team and other staff assigned.

Identifies areas for continuous process improvement and incorporates any agency compliance changes into team processes.

Participates in the preparation of the annual budgets and performs special projects and duties as assigned.

Code of Conduct for Applicants

All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements. Responsible for ensuring staff are properly screened, trained, supervised and…