Grants Accounting Analyst II

Job Title:

Accounting Position

This position's responsibilities are to analyze data and produce internal management and external project-level reports. Ensures compliance requirements of Federal and State rules and regulations as well as District's policy and procedures for the District's General Fund, Capital Project Fund, Grants Fund, ASB, Trust Fund and all other funds. Provides direction in maintenance of records and accounts. Performs a wide variety of financial activities relating to the processing of cash receipts and related documents;

stop pay and warrant reissue; including processing, recording, updating and reconciling such information.

Essential functions include conducting financial accounting, master data management and payroll accounting for different funds as assigned. Prepares reports and statements to meet state audit standards or requirement of federal, state and external users. Provides accounting information needed for management decision-making. Prepares journal vouchers and reconcile accounts. Ensure fiscal compliance for grants, trusts, capital project funds and general fund. Monitors, approves payments and travel for specify fund.

Reconciles accounts receivable billings and analyzes cash receipt, revenue and expenditures. Monitors account balances and related financial activities for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed. Evaluates and acts on delinquent accounts. Reconciles and balances external financial data with internal figures. Ensures accounting data integrity, and documents appropriately as per regulations and procedures.

Maintains a wide variety of fiscal information, database, files and records for the purpose of providing an up-to-date reference and audit trail for compliance. Acts as liaison with HR, Payroll and Department of Technology in payroll and other operation issues. Reports, unearned revenue analysis and grant invoice status schedules. Provides professional assistance, input, training, and information to other district staff regarding accounting procedures, policies and departmental operations.

Assists and communicates with community members, vendors and contracted agencies on fiscal aspects of school district. Monitors and analyses outstanding warrants for cancellation and/or reports for unclaimed property. Analyzes individual grants for under spend or overspend and makes appropriate adjustments for them. Assists in preparation, collection and reconciliation of Federal Time and Effort reports. Inputs and monitors cash receipt of bank accounts against financial system.

Trains and instructs District fiscal and administrative personnel on cash handling.

Relevant competencies include customer focus, priority setting, interpersonal skills, personal learning and development, functional/technical skills, collaboration, getting results, decision quality and problem solving, integrity, and accountability.

Typical qualifications include three (3) years of experience in accounting in a computerized environment, including cost accounting and preparation of specialized reports for management decision-making;
Bachelor's degree in Accounting, Business Administration, Finance or closely-related field;
Master's degree in Accounting, Business Administration, Finance or closely related field desired; or an equivalent of education and experience. CPA or other financial professional qualification is desired. Criminal Justice Fingerprint and Background Check is required.