Payroll Specialist

Payroll Specialist

Our client in Seattle, WA is currently hiring for a Payroll Specialist. This position is a hybrid opportunity working 2 days per week in office (Monday and Wednesday) and 3 days remotely. The Payroll Specialist will be responsible for processing multi-state payroll for approximately 200 employees while supporting payroll tax compliance, general ledger reconciliations, month-end close activities, and payroll system administration.

Pay: $35.00/hr - $40.00/hr (depending on years of experience, payroll experience, software proficiency, and relevant industry experience)

Location:

Seattle, WA (Hybrid: 2 days onsite, 3 days remote)

Schedule:

Monday and Wednesday onsite, 8:00 AM - 4:30 PM | Standard 40 hours per week

Duration: 6 Month Contract-to-Hire

• Process monthly and semi-monthly payroll for approximately 200 employees in a multi-state environment.

• Review, approve, and post employee timesheets while ensuring accuracy and completeness.

• Coordinate with Human Resources regarding employee changes, new hires, terminations, payroll deductions, and payroll updates.

• Execute multiple payroll runs each month within established timelines and company requirements.

• Ensure timely and accurate payroll tax payments and filings, including 941 tax filings.

• Support payroll system administration, including setup of tax jurisdictions, earnings codes, deduction codes, and reporting enhancements.

• Reconcile payroll-related general ledger accounts.

• Assist with month-end and year-end close activities, including journal entries and reconciliations.

• Prepare payroll analysis, compensation reporting, and financial reports as requested.

• Utilize Paylocity, Deltek Vantagepoint, Excel, and related payroll/accounting systems to support daily operations.

• Maintain compliance with payroll regulations, company policies, and reporting requirements.

• Collaborate with finance and HR teams to identify opportunities for process improvements.

• 3+ years of payroll processing experience in a multi-state environment.

• Experience processing payroll for both hourly and salaried employees.

• Experience with Paylocity.

• Experience with payroll tax filings and compliance, including 941 filings.

• Experience with Deltek Vantagepoint or other Deltek platforms.

• General Ledger experience, including account reconciliations and journal entries.

• Proficiency with Microsoft Excel.

• Strong understanding of payroll accounting, deductions, garnishments, benefits administration, and reconciliations.

• Bachelor's degree in Accounting, Business, Finance, or related field preferred.

• Experience with in Architecture, Engineering, Construction (A/E/C), or another project-based environment preferred.

• No payroll processing experience.

• No multi-state payroll experience.

• No payroll tax filing experience.

• No experience using payroll platforms such as Paylocity, ADP, or similar systems.

• No general ledger reconciliation or payroll accounting experience.

• Less than 3 years of relevant payroll experience.

• Opportunity to join a nationally recognized architecture and design firm with a collaborative and mission-driven culture.

• Hybrid work schedule offering flexibility and work-life balance.

• Exposure to both payroll and accounting responsibilities for expanded career growth.

• Work alongside experienced finance and accounting professionals.

• Subsidized public transportation pass available.

• Downtown Seattle location with nearby parking options.

• Modern office environment with collaborative work spaces, café amenities, and shared technology resources.

• Contract-to-hire opportunity with long-term growth potential.