Sr. Payroll Administrator

Payroll Manager

This position is responsible for managing all payroll functions, with an emphasis on accuracy, organization, sound judgment, and ethical decision-making. Successful execution of these responsibilities supports efficient, accurate, and timely payroll processing, resulting in high employee satisfaction and fiscal accuracy.

Essential Functions: Duties, responsibilities, and activities may change or be assigned at any time.

• Manage accurate and timely biweekly multi-state payroll processing, including wages, hours, bonuses, deductions, garnishments, taxes, paycheck issuance, and electronic transfers in accordance with federal, state, and local requirements.
• Compile, review, and input payroll data from timekeeping systems, and other records, ensuring appropriate checks and balances for payroll accuracy and compliance.
• Audit timekeeping records, payroll deductions, W-4s, payroll balance sheets, year-to-date earnings, and related payroll documentation to identify and resolve discrepancies.
• Manage payroll tax obligations, including payroll liabilities, federal, state, and local tax requirements, and third-party tax filing services.
• Prepare, balance, and transmit payroll-related reports and data, including 401(k) contribution reports, labor reports, management reports, and interfaces to internal and external systems.
• Partner with HR, benefits, accounting, and other stakeholders to align payroll, benefits, PTO, and employee data across systems and processes.
• Manage payroll, timekeeping, Manager Self Service, and Employee Self Service systems, including process administration, security, troubleshooting, and user training.
• Review current payroll, benefits, tax, and system procedures; recommend and implement improvements that support accuracy, compliance, efficiency, and best-practice operations.
• Serve as the payroll process and systems functional expert on projects and task forces.
• Research, troubleshoot, and respond to employee and management inquiries regarding payroll issues in a timely manner.
• Maintain payroll and employee files, records retention, confidentiality, and payroll operations in accordance with company policy and applicable regulatory requirements.

Position Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• Strong problem-solving skills, with the ability to identify root causes and implement effective solutions.
• Strong analytical skills and technical knowledge of payroll systems, payroll regulations, and compliance requirements.
• Proficiency with Microsoft Office applications and automated payroll (UKG Pro) and Workforce Management timekeeping systems.
• Strong organizational skills, with the ability to manage multiple projects and meet deadlines.
• Strong written, verbal, facilitation, and active listening skills.
• Ability to communicate information clearly and effectively at all levels of the organization.
• Ability to work effectively with senior-level staff.

Education and/or Experience:

• Bachelor's degree in accounting, Finance, or a related field; equivalent experience or training may be considered.
• 7+ years of experience managing multi-state payrolls required; experience with a mid- to large-sized, multi-state employer preferred.
• Certified Payroll Professional Designation preferred.
• Experience with federal, state, and local payroll taxation requirements.
• Experience preparing multi-state payroll using an automated payroll system, such as UKG Pro.
• Workforce Management (timekeeping) experience strongly preferred.

Hybrid Work Model: At The Krusteaz Company, we have in-office "core days" of Tuesdays and Wednesdays where all corporate employees are expected to be onsite. Mondays, Thursdays, and Fridays are flexible remote days to allow for work/life balance. You may be asked to come in outside of a core day from time to time, based on business needs. We have found aligning our scheduled in-office days provides an…